HR Administrator

Description

Our client in the Financial Services Industry based in Sandhurst is currently looking to employ a HR Administrator.

Requirements:

1. Matric and relevant HR Diploma or Degree.
2. Minimum of 3 years in a similar role.
3. Must thoroughly understand SA labour and employment law.
4. Proficient in Microsoft Suite (Excel, Word, PowerPoint, Outlook).
5. Own transport and valid driver’s license.
6. Customer service oriented with strong people skills and EQ.
7. Technology-driven with basic calculation skills.

Responsibilities and expectations but not limited to:

Employee Relations Management:

1. Assist with employee queries, requests, and concerns.
2. Facilitate conflict management and mediation.
3. Support internal communication.
4. Provide counseling and coaching on personal and work matters.
5. Advise management on processes, policies, procedures, labor law, and employee relations.

Conduct labour relations processes as per Company policy and SA labour law including:

1. Compilation of warnings.
2. Managing grievances and preparing documentation.
3. Taking minutes in consultations/meetings.
4. Representing the Company at CCMA.

Submit payroll info and assist with payroll input reviews.

1. Manage leave queries.
2. Capture training, performance, and IR data in DNA ESS.
3. Provide monthly headcount reports to Finance.
4. Generate, analyze, and report on HR metrics.
5. Update company organogram and phone list.

Accountable for recruitment and onboarding process:

1. Coordinate with recruitment agencies and review candidate submissions.
2. Arrange interviews and provide feedback to agencies/candidates.
3. Prepare and file employment agreements.
4. Oversee recruitment checks when not agency-led.
5. Ensure complete documentation for new hires.
6. Manage Group Life Benefits with third-party provider.

Employee exit procedures:

1. Ensure resignations and termination paperwork is complete and submitted to payroll.

Manage Company Employment Equity:

1. Coordinate and minute committee meetings.
2. Ensure documentation is signed.
3. Complete all DoL forms.

Manage the regulatory submissions:

1. Maintain calendar to meet reporting deadlines.
2. Prepare and submit annual Employment Equity and ROE data.
3. Oversee Department of Labour inspections.

Other Duties:

1. Submit Injury on Duty claims.
2. Support key projects and align with partners.
3. Conduct HR surveys, assist with training, and update the Learning Management System.
4. Compile content for the newsletter and presentations.
5. Foster strong work relationships, morale, and productivity.
6. Promote company culture and values.
7. Research HR trends to suggest new strategies.