HR Administrator

PURPOSE OF JOB

To provide assistance to the Human Resource department.

KEY RESPONSIBILITIES include the following. Other duties may be assigned:

• Compile and update employee records (hard and soft copies). All information must be saved onto the Labournet portal and then filed into the employee’s file.
• Open new employee files and file all necessary paperwork received for employee’s files (e.g., written warnings, sick notes, offers of promotion, Employee Information update form).
• Payroll administration.
• Update the company organogram monthly together with the HR Manager.
• Order, cancel, and maintain Standard Bank petrol cards and AA cards, keeping the spreadsheet updated with new information and ensuring correct car allowance for vehicles.
• Calculate and email incentive bonuses for all departments to HR by the 10th of each month for review, and ensure proper sign-off before emailing to Department Managers.
• Prepare the Technician Efficiency Report.
• Type job descriptions.
• Update the Company Policies and Procedures Manual as necessary with the HR Manager.
• Place advertisements on online job search engines for vacancies.
• Align CVs with job profiles for relevant vacancies and shortlist candidates for HR Manager review.
• Capture SETA training forms into Excel for SETA submission.
• Submit Injury on Duty reports for HO and branches.
• Act as the Health and Safety SHE Rep.
• Take and type minutes of meetings.
• Conduct exit interviews for all staff before leaving the company, both telephonically and face-to-face.
• Perform general PA duties, assisting the HR Manager as needed (typing minutes, letters, diary management, HR-related filing, shredding paperwork, etc.).
• Handle ad hoc duties, such as sending out emails regarding training and charity events.

QUALIFICATIONS, EXPERIENCE, AND KNOWLEDGE:

• Grade 12.
• Good telephone skills; well-spoken and professional.
• Higher Certificate in Human Resources and 1 year of experience in Human Resources.
• Ability to work under pressure, meet deadlines, and handle conflict.
• Proficiency in Excel, PowerPoint, email, etc.
• Maintain confidentiality.