HR Administration Clerk

• Ability to plan and organize own workload
• Ability to work without supervision and manage own workload
• Proactive and deadline driven
• High level of attention to detail
• Professional approach to the task at hand
• Fully proficient in MS Word and MS Excel
• Working knowledge of recruitment and selection processes
• Working knowledge of the Main Agreement of the National Bargaining
• Council for the Road Freight and Logistics Industry

Responsibilities:

• Management of the administrative processes pertaining to the Outsourced Labour functions
• Ensuing at all times that all pre-employment checks are conducted and employment documentation have been validated
• Employment documentation packs are received timeously from the Temporary Employment Service Provider (TES)
• Validate all documentation for accuracy and completeness
• Continuous liaison with the TES to follow up outstanding paperwork
• Training TES staff on company document requirements
• Reference checks for all TES staff placed at company sites
• Escalation of poor reference checks to site management, superior and TES management
• Follow the red flag process for TES staff who transgress in terms of the disciplinary code
• Scanning and uploading of the documentation onto SharePoint
• Filing of all wage related documentation for both TES and permanent staff
• Ensure drivers license and PrDps are valid and up to date
• Assist with the weekly uploading of wages on the Company Wages System
• Weekly distribution of the upcoming termination lists
• Follow up with all TES on compliance documentation
• Undertake project work as may be required from time to time
• Preform any other reasonable duty that may be required