Head of Project management Office (PMO)

We are looking for a Head of Project Management Office (PMO) in the Sandton area for a company within the Property Development industry.

Purpose:
The Head of PMO is responsible for overseeing project planning, execution, monitoring, and completion to ensure timely, high-quality delivery of projects within budget. This role includes implementing PMO standards, managing internal teams and external contractors, and leading initiatives specific to large property and housing development projects. The Head of PMO ensures alignment with the operational framework and strategic goals set by the COO.

Requirements:

• Bachelor's degree (BSc or B-Tech) in Project Management, Engineering, or a related field in the Built Environment.
• Experience: Minimum 8 years' experience, with 5 years in a senior role in a medium to large organization.
• Professional registration will be a great advantage.

Skills and Knowledge:

• Strong command of project management processes and methodologies.
• Proven track record in managing large-scale projects, with budget, timeline, and quality control.
• Demonstrable experience in contract and compliance management.
• Proficiency in project management software and tools, especially those suitable for large-scale property development.

Responsibilities:

Project Coordination and Team Management

• Manage projects through the full lifecycle, serving as the main contact between internal teams, contractors, and stakeholders.
• Coordinate efforts across professional service providers, contractors, sub-contractors, and internal resources to ensure project success.
• Develop a project office framework, setting objectives for team members and defining roles.

Project Control on Cost, Time and Quality - Performance Monitoring

• Establish and implement control measures to track cost, time, and quality for all projects.
• Conduct regular progress and technical meetings with professional teams.
• Conduct periodic site inspections to monitor quality and ensure project milestones are achieved.

Financial Management

• Oversee project budgets, including contracts, payments, and expense tracking.
• Review and approve invoices from contractors and professional service providers.
• Maintain adherence to budgetary guidelines and quality standards, managing changes to project scope and objectives as needed.

Risk and Issue Management

• Compile and manage a project risk register, applying mitigation strategies and managing changes without compromising project objectives.

Project Planning - Work Plans and Project Schedules

• Develop, implement, and adjust project work plans, ensuring activities align with the overall project schedule.
• Prepare and manage project cost activities, collaborating with stakeholders to agree on budgets.

Communication and Reporting - Project Communication

• Develop and maintain a robust communication system for management, clients, and customers, providing timely feedback.

Progress Reporting

• Prepare monthly and ad hoc progress reports for the COO and executive team.
• Use project portfolio management systems to update project statuses and maintain accurate records.
• Conduct project closeout reviews and prepare lessons-learned reports.

Contracting and Compliance Management - Contract Management

• Develop and issue contract instructions, ensuring compliance with all terms in consultation with legal experts.
• Actively manage contract performance, identifying areas for improvement and ensuring fair terms.
• Monitor adherence to contract conditions, timelines, and deliverables.

Project Commissioning and Closeout - Project Handover

• Manage commissioning and transfer of new assets, coordinating handover documentation.
• Oversee submission of as-built drawings and specifications, ensuring full compliance during project closeout.
• Address audit and compliance queries from clients and stakeholders, ensuring all commissioning and sign-offs are completed.

Health, Safety and Environmental Compliance - Safety Standards

• Implement Occupational Health and Safety (OHS) standards across project environments.
• Ensure compliance with Environmental Approval (EA) conditions and foster a culture of proactive safety and health interventions.
• Conduct incident control and follow-ups, evaluating contractors on adherence to approved safety protocols.

Leadership and Team Development - Team Leadership

• Ensure sufficient execution capabilities within the PMO team to achieve project success.
• Provide guidance, mentorship, and performance management for the PMO team.
• Maintain effective relationships with all team members, actively supporting company-wide initiatives.

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.