Graduate HR and Recruitment Assistant

HR and Recruitment Assistant

Minimum Requirements:

Academic Qualifications Required

• Human Resources Degree
• Minimum 2 years HR Generalist experience

Skills, Competencies, and Experience

• Interpersonal skills
• Communication and influencing skills
• Negotiation skills
• Consultation skills
• Change management skills
• Client service skills
• Project management skills

Competencies

• Strategic business perspective
• Current labour legislation knowledge
• Computer literacy

Experience

• Employee relations
• Organisational development
• Recruitment
• Training and development
• Compensation and reward

Required Computer Packages

• Microsoft Office
• VIP Payroll/Human Resources Management

Key Duties and Responsibilities

Recruitment

• Assist in the recruitment process, including job postings, scheduling interviews, and communicating with candidates.
• Maintain the applicant tracking system and ensure data accuracy.
• Coordinate pre-employment checks, such as reference and background checks.
• Screen CVs and conduct the first interview for open vacancies.
• Perform reference checks for all employees.
• Ensure proper administration of all CVs and communications with candidates.
• Act as a recruitment representative for the Company.
• Assist with creating relevant job specifications for vacancies within the firm.
• Post adverts on relevant platforms and liaise with recruiters on firm vacancies.

Graduate Recruitment

• Show initiative and creativity in graduate recruitment ideas.
• Arrange and coordinate career days and fairs with relevant universities and local schools alongside the Company recruitment committee.
• Coordinate and review potential graduate CVs.
• Coordinate graduate induction, job shadowing, and vacation work throughout the year.
• Ensure an adequate pipeline of trainees for future contracts.
• Manage the graduate recruitment program, including obtaining marks from students, conducting interviews, and coordinating the program.
• Organize graduate recruitment events.

Onboarding and Offboarding

• Organize and prepare new employee onboarding materials and schedules.
• Assist with new employee orientation and ensure completion of required paperwork.
• Support the offboarding process, including collecting equipment, completing paperwork, and conducting exit interviews.
• Manage induction, paperwork, and payments for vacation students.

Employee Records and Data Management

• Maintain accurate and up-to-date employee records, including personnel files and digital records.
• Generate HR-related reports and documentation as needed.
• Ensure confidentiality and data security.

HR Communications

• Prepare and distribute HR-related communications, such as announcements, policies, and procedures.
• Assist in organizing HR-related events, meetings, and training sessions.
• Create content for employee communications and coordinate employee meetings.

Benefits Administration

• Assist in benefits enrollment, changes, and inquiries.
• Coordinate benefits-related paperwork and assist employees with benefit questions.

Leave and Attendance

• Track employee attendance and leave balances.
• Process leave requests and ensure accurate records.
• Handle employee leave queries and reconcile leave balances and overtime accrued.

General Administrative Tasks

• Provide administrative support to the HR department, including managing phone calls, emails, and appointment scheduling.
• Order and maintain HR supplies and materials.
• Perform general administrative duties, such as typing forms, creating organizational charts, seating plans, and induction files.

Culture

• Assist and coordinate internal team functions and company events (e.g., team-building, employee days, year-end functions).

Compliance Assistance

• Assist in ensuring the firm complies with HR-related laws and regulations.
• Keep HR policies and procedures up to date.
• Ensure compliance with the firm's System of Quality Management (SOQM), policies, and procedures.
• Ensure adherence to the firm's Employee Code of Conduct.