FT Contract - Facilities Officer - Johannesburg - South Africa

FT Contract - Facilities Officer - Johannesburg - South Africa

The purpose of a Facilities Officer is to ensure the safety and functionality of a building and its surroundings. They are responsible for meeting health and safety standards, overseeing maintenance tasks, and managing building assets. They oversee the upkeep of equipment and supplies, determine and schedule repairs or renovation projects, and coordinate safety inspections. The Facilities Officer oversees a budget and must deploy credible outside vendors for supplies, repairs, and other measures.

Responsibilities:

1. Manage the landscaping, pest control, parking, catering facilities, and utilities management.
2. Management of external service providers.
3. Arranging service schedules for all maintenance work to be done and ensure that they are done correctly.
4. Health, Safety & Risk Management - Follow the organization's OHS policies, procedures, and mandatory instructions; identify and mitigate risks, and safeguard the environment and the wellbeing of oneself and others.
5. Perform monthly inspections as per the register and file hard copy for record keeping (Quality management).
6. Validation of utility billings in terms of payments, consumption data, and rand value.
7. Consumption data comparison of water, electricity, and gas.
8. Logging and follow up of any queries on the municipal accounts with the relevant Municipalities.
9. Manage the premises risk and insurance.
10. Ensure all building facilities adhere to proper safety standards and cleaning procedures.
11. Maintain equipment and building provisions to meet health and safety requirements.
12. Organize and plan building renovations and refurbishments.
13. Handle insurance contracts.
14. Run routine maintenance inspections.
15. Monitor interior and exterior areas of the building for cleanliness and general conservation.
16. Prepare and implement project budgets and timeframes.
17. Comply with all health and safety policies and procedures.
18. Liaise with the Heritage Council on the upkeep and maintenance of buildings.

Efficiency and Cost Optimization:

1. Develop and implement strategies to optimize facility operations and improve efficiency.
2. Ensure compliance with health, safety, and environmental regulations and standards.
3. Ensure adherence to specified standards, policies, practices, and procedures.
4. Ensure that all insurance covers are in place.

Budget Management:

1. Manage budgets, forecast expenses, and control costs related to facility operations.
2. Approval of quotes.

Project Execution:

1. Implement project management methodologies to plan, execute, and monitor facility-related projects.
2. Solve problems and make decisions on maintenance-related work issues daily.
3. Determine the necessary scope of work for the required work/project.
4. Evaluate quality of work and progress according to project plan.
5. Report on project performance.

Ensure that the following technical maintenance services are provided:

1. General building services
2. Utilities management
3. Electrical services
4. Plumbing

*The scope excludes all Gas processing and Pressure Equipment infrastructure.

Safety:

1. Adhere to all company safety practices (OHSACT and all associated legal requirements). Timeously address all infringements and report to the Safety officer.
2. Responsible for ensuring an ongoing clean, tidy, and safe work environment in line with legislative requirements.

Minimum Requirements:

1. National Diploma or Degree (NQF Level 7) in Facilities Management
2. Valid driver’s licence
3. 3 to 5 years’ experience in a similar position
4. Understanding of OHSA
5. Understanding of buildings and facilities bylaws
6. Conversant with Heritage Council Regulations
7. SLA and contract management
8. OHSA Act
9. Technical report writing
10. Company team mind-set
11. Business strategy and forward thinking
12. Drives accountability and high performance
13. Fosters teamwork and collaboration
14. Leadership and coaching
15. Excellent verbal and written communication skills.
16. Strong people management skills and the ability to deal with a diverse number of people.
17. Ability to work well under pressure and stressful situations.
18. Willingness to work a flexible schedule.
19. Ability to work under pressure and within tight deadlines.