Frontline Payroll Administrator

A Frontline Payroll Administrator for Life St Dominic, St Marks Hospital. This vacancy exists in the Coast West region reporting to the Payroll Specialist. The successful candidate will be responsible for coordinating, administering and processing accurate and complete HR related information in order to achieve error-free HR processes in support of Company strategic objectives.

Function

Finance/Administration Facility Life St Dominic's Hospital

Position

Frontline Payroll Administrator

Critical Outputs

• Effective relationships with internal and external stakeholders
  • Build and maintain relationships with internal and external stakeholders through ongoing communication sessions and address queries.
  • Identify gaps and implement corrective action where necessary, alternatively escalate to relevant HR representative and/or line manager.
• Effective quality management systems
  • Review HR documentation against checklist, ensure receipt, validate documentation against LHC standards and liaise with line manager regarding any discrepancies.
  • Review outputs of HR documentation from Centre, identify discrepancies and provide feedback where necessary.
  • Review outstanding LifeLink call tickets daily, ensure applicable HR representative has resolved query within SLA timeframe and provide ongoing feedback.
• Effective processing of HR information
  • Capture relevant HR information on Educos Vision modules accurately.
  • Review Kronos (Time and attendance) process to ensure line managers are capturing data correctly, review LifeLink tickets and action accordingly.
  • Ensure relevant deadlines are communicated, documentation is distributed to and completed by line managers and submitted to Centre according to deadline.
• Effective usage of HR systems
  • Ensure changes to Educos Vision modules are communicated to line managers and support line on the usage of the modules.
  • Review system change communications, attend formal training sessions and participate in staff communication and training sessions relating to system enhancements and changes.
  • Understanding of call ticket systems (managing input and channeling it to HO).
• Effective governance and risk management
  • Act as custodian of Company policies, processes, practices and systems as it relates to payroll and escalate non-compliance accordingly.

Participate in internal and external audits by providing relevant HR information during the audit process, escalate issues to line manager, review outputs of audits and implement corrective action.

Requirements

• Relevant payroll qualification with 3 to 5 years’ relevant experience within a large (2000+) corporate environment.
• Exposure to HR systems within a large corporate environment (preferably Healthcare sector). Vision Educos payroll and Kronos (time and attendance) exposure will be an advantage.
• Basic understanding of relevant labour legislation.
• Understanding of SA tax legislation.
• Computer proficiency.
• Driver’s license & own transport.

Competencies

• Problem solving, analysis & judgment
• Attention to detail
• Resilience
• Verbal & written communication
• Influencing
• Monitoring
• Planning
• Drive and energy
• Excellence orientation (concern for high quality)
• Ethical behavior (honesty)
• Building relationships and networking
• Customer responsiveness
• Organisational awareness