Financial Controller - EE role

The Financial Controller is responsible for the financial management of a portfolio of properties. This involves the full financial function for these companies. The role incumbent is responsible to pay attention to the detail of the immediate task and decide the most efficient way of getting it done on time. The incumbent will be required to be flexible in order to switch from one specialised task to another.

REQUIREMENTS:

• BCom Honours degree or equivalent.
• Three to four years’ experience in a similar role if not NQF 8.
• One to two years’ experience in a similar role - if not CA(SA).
• Newly qualified CA(SA) with completed articles.
• Previous experience in the property and construction industry will be advantageous.

DUTIES:

Operational Financial Processing:

• Manages the financial reconciliation process between operating and financial system.
• Manages the financial reconciliation process between ledger and sub ledger.
• Manages reconciliation process between uploaded PPS and General ledger.
• Explains reconciled items and variances.
• Ensures that accruals are raised and reversed. (Complete and accurate utility revenue and tenant statements).
• Monitors and authorises journals. (Including monthly depreciation journals).
• Calculates property management fee as well as asset management fee.
• Manages full debtor’s payment function.
• Preparation of financial information and schedules for monthly management packs and/or reporting. Ensuring all numbers are accurate and complete and reconciling back to general and sub ledgers.
• Guiding the property management team on all financial related issues.
• Review PPS and related draw request.

General Ledger:

• Collects information from various sources as input into the General Ledger (Property Manager, Management meetings and Financial Manager).
• Ensuring supplier and payment allocations are accurate and complete.
• Upload of monthly property financial information into AX, and quarterly recons confirming the accuracy of uploads and allocations.
• Process monthly financing transactions (Bond interest, interest rate SWAPS).

Budget and Forecasting:

• Provides input and preparation of the annual budget and provides feedback to:
• General/Property/Operational/Financial Manager.
• Review assumptions and provide relevant input based on content and calculations.
• Captures and ensures accurate and complete monthly forecasting with the input from Property/Financial/Operations Manager.
• Analyses actuals against budgets and provide explanations for variances.

Cash Flow Management and Payments:

• Updates cashflow forecast at least monthly.
• Ensure that excess funds are transferred to Head Office bi-monthly based on accurate cashflow forecasts.
• Ensure validity of all invoices paid.
• Authorise payments on the bank, and ensure timeous payments to all suppliers and that no suppliers have any long outstanding invoices.

Reporting:

Monthly:

• Prepare management accounts before 3rd Friday of the following month:
• Utility reconciliations.
• Updating rolling forecast report.
• Variance explanations on I/S.

Bi-annually:

• Prepares reporting file, with all relevant supporting documents.
• Present financial results at business review meetings.

Annually:

• As per bi-annually.
• Prepare AFS and liaise with external auditors for final sign off before end of November.

External Auditing:

• Provides auditors with accurate and relevant information as and when needed.
• Resolving any and all audit queries.

BEE:

• Provides accurate reports explaining BEE spend per supplier.

Taxation:

• Preparation of income and deferred taxation calculations.
• Preparation of provisional tax calculations.
• Preparation of monthly VAT calculations.
• Submission of all relevant returns to SARS.
• Ensure timeous payment to SARS for all relevant submitted returns.
• Adherence to SARS and internal deadlines.
• Follow up and deal with all SARS queries and ensure they are resolved timeously.

Risk Management:

• Ensures compliance with relevant Acts.
• Controls, manages and governs the processes and systems within area of accountability to ensure compliance and minimise the business risk.
• Implements all audit recommendations in area of accountability and resolve audit findings timeously.
• Design, approval, implement and maintenance of policies within area of responsibility.