Finance Clerk
Job description
- 2 - 5 years working experience in finance
- Good telephonic and communication skills
- Strong on account reconciliations
- Able to enforce company policies
- Teamwork and Cooperation within and across departments
- Fully computer literate
- Microsoft Office
- Microsoft Outlook
- Microsoft Excel
- MS Power Point
- SYSPRO experience would be an advantage
- Self-motivated
- Enthusiasm in carrying out his/her duties
- A person who can work on his/her own with minimum supervision
- Experience in handling customers in various situations
- Able to make effective decision independently
Responsibilities:
Debtors:
- Open new customer accounts on SYSPRO
- Send out monthly statements using Debtors Manager tool, SYSTEM 1A
- Generate Age Analysis for blue chip customers, discuss with Account Managers on a fortnightly basis
- Telephonic and email collections, ensuring the customers have received invoices timeously to avoid delays in closing payment cycles
- Reconcile accounts as and when required
- Liaise with customers on queries they may have regarding invoices issued
- Request remittance advises from customers to ensure payments are allocated accordingly
- Report on a weekly basis to Finance Manager regarding any difficulties arising with customers to avoid delays in payments
- Allocate deposits to various customer accounts on SYSPRO
- Manage the invoice submission to various customers
Credit Application:
- Check Credit and COD applications as they get submitted
- Work closely with Sales Department regarding credit application process and vetting of customers
- Inform Account Managers on any errors or discrepancies that need to be corrected before applications can be processed
- Review all documents ensuring all necessary statutory documents are accompanied with the applications
- Send onto Finance Manager for vetting
- Once approved, draft approval letters for submission back to customers
- Open relevant accounts on SYSPRO with all necessary information
- Maintain COD Accounts by ensuring stock is not invoiced until payments are reflecting in the bank accounts
Cashbook Duties:
- Responsible for maintaining the cashbook
- Recording daily entries, both payments and receipts
- Inform the rest of the finance team of deposits that are reflecting in the bank
Adhoc Duties:
- Assist the team in ensuring the smooth running of the department