Finance And Human Resources Administrator Market Related

Finance and Human Resources Administrator

Our client, a company who specializes in perishable logistics, is looking for a Finance and Human Resources Administrator.

Your HR / Finance / Administration background will add depth to the administration team.

Duties & Responsibilities

Primary Responsibilities:

1. Receive all supplier invoices over email or from workshop, handyman, etc.
2. Physically scan and save invoices to the common drive daily.
3. Process supplier invoices in the accounting system to the various general ledger codes and supplier accounts.
4. Maintain a daily list of outstanding supplier invoices for payments.
5. Conduct monthly supplier reconciliations.
6. Ensure all use of diesel / printers, etc. is invoiced out to relevant parties at the end of every month.
7. Download printer usage details to send to the printer supplier for monthly invoicing.
8. Match payments to supplier invoices in general supplier accounts and the supplier COD account.
9. Contact suppliers for invoices when required or when there are discrepancies in invoices or statement balances.
10. Update the supplier payments Excel spreadsheet for all 30-day accounts suppliers and other suppliers that are paid at month-end or during the month.
11. Load payment requests from employees on the banking system to be checked and released.
12. Number and check the allocations of the daily cashbook processed.
13. Save all proof of payments from the banking system.
14. Prepare customer invoices as required by differing departments.
15. Load VAT release payments from clearing documents to SARS e-filing website.
16. Save documents received from the border on the common drive.
17. Check manifest sent through from the border team to ensure accurate invoicing.
18. Create all invoices in the Easyclear system and send to be checked.
19. Retrieve and open all post addressed to the company.
20. Assist with completing credit applications and any other applications required by the company.
21. Receive, check, and count cash requested by the road freight team.
22. File slips and notes in files and scan/save a digital version if needed.
23. Send reminders for payments if stock is running low or if service providers have not been paid for a while.
24. Ensure that all physical and digital files are always up to date.
25. Match open items on customer accounts and assist with customer statements.
26. Assist with bringing invoices from Easyclear into the Pastel system when requested.
27. Save bank statements to the drive for all companies and bank accounts.
28. Assist with petty cash and cashbook during month-end when required.
29. Track all maintenance and repairs done on trucks.
30. Handle and keep track of all department customer claims against the company.
31. Pile letters to be distributed to suppliers or customers regarding claims in process.
32. Assist with ordering stationery and checking deliveries.
33. Assist with setting up new employees and complete any documents required for the business.

Desired Experience & Qualification

Experience:

1. Excellent bookkeeping and administration skills.
2. Proficient in Excel.
3. Ability to multitask.
4. Some legal background.

Qualification:

1. Matric
2. Bookkeeping or any qualification in a related field.

Package & Remuneration: Market related