Executive Personal Assistant (to CEO)

Our client, a highly influential industry association, is seeking an Executive Personal Assistant to provide full administration support to the office of the CEO. The hiring company represents the interests of numerous member companies within the fast-moving consumer goods (FMCG) sector. Their mission is to foster a conducive environment for sustainable growth and competitiveness, facilitating dialogue between industry players and government bodies. They are dedicated to addressing key issues such as consumer protection, regulatory compliance, and promoting best practices within the industry.

Support to the CEO :

• Provide full administrative support to the office of the CEO
• Schedule and record minutes of all management meetings
• Follow up on action items as per minutes
• Effective diary management – co-ordination of meetings, screening of calls, boardroom arrangements and managing the office in the absence of the CEO
• Assist CEO to manage output, workflow and office deadlines
• Stakeholder Management – internal and external
• Act as the point of contact to members and stakeholders
• Monitor requests and identify urgent matters and escalate accordingly
• CEO’s correspondence: manage incoming mail and redirect accordingly
• Communication with member organisations / Government Departments / stakeholders
• Prepare presentations and conduct research as directed by CEO
• Typing, proofreading and assisting with file organisation

Desired Qualifications & Experience :

• Strong administrative and secretarial skills
• Experience in providing administrative support to senior executives
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and deadlines
• Proficiency in Microsoft Office Suite