Executive Personal Assistant

Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market. Sanlam Life and Savings consists of three clusters - Sanlam Corporate, Sanlam Retail Mass and Sanlam Retail Affluent. The Sanlam Life and Savings Office provides strategic direction, coordination and support to the three clusters, as well as performing governance oversight that includes assurance provided by second line of defense functions in SLS, to enable us to meet our business objectives.

Business Description:

The role is within the Business Transformation & Shared Services division of Retail affluent.

What will make you successful in this role?

Core Tasks:

• Excellent diary management.
• Time and priority management.
• Meeting management with accurate collation of agendas and documentations for timeous distribution of management meeting packs.
• Converting, combining, and sharing of meeting documents.
• Assist in arranging venues, catering, equipment, and other logistics for meetings.
• Arrangement of video conferences.
• Assisting in all logistics of special events, information sessions, conferences etc.
• Payment of invoices.
• General office administration.
• Assistance with presentations.

Role Requirements:

Qualifications:

Experience:

• At least 7 years secretarial experience at an executive level.
• Business etiquette compatible to functioning as an executive PA.
• Advanced experience in Microsoft Office: Word, Excel & Power Point.
• Experience in supporting people that operate at an Executive level.

Knowledge:

• Very diligent and autonomous in managing calendar and office activities.
• Understanding of Business communications methods and processes.
• Business knowledge will be to your advantage.
• An understanding of the Sanlam structures, business functional areas will be an advantage.
• Proven experience in collaborating with other PA at the same level.
• Have experience in independently and self-initiated communication and engagement with executive leadership.

Skills:

• Communicates effectively (verbal and written) in English.
• Decision quality.
• Be creative and cultivate Innovation.
• Concern for order and accuracy.
• Good planning skills.
• Collaborates.
• Influencing and gaining commitment.
• Results driven and takes initiative.
• Ability to function Independently.
• Being Resilient.

Knowledge and Skills

• Reservation Management.
• Secretarial Support.
• Administration.

Personal Attributes

• Communicates effectively - Contributing independently.
• Situational adaptability - Contributing independently.
• Action orientated - Contributing independently.
• Optimises work processes - Contributing independently.

Core Competencies

• Cultivates innovation - Contributing independently.
• Customer focus - Contributing independently.
• Drives results - Contributing independently.
• Collaborates - Contributing independently.
• Being resilient - Contributing independently.

Turnaround time

Appointments will be made in line with the company’s transformation plan.

Should you not hear from us 4 weeks after the closing date (5 February 2025), please assume that your application has been unsuccessful.

The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.

Our commitment to transformation

The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.