Executive Personal Assistant

An exciting position has become available for a Personal Assistant to the CEO of Client Solutions. The successful incumbent will be based at the head office in Alice Lane, Sandton.

WHAT WILL YOU DO?

The candidate will be expected to perform (but not limited to) the following executive secretarial duties:

1. Managing the executive’s calendar, screening incoming calls and correspondence, and responding independently when possible.
2. Employee administration (leave, record keeping), general administration (orders, accounts and payments).
3. Liaising with external business partners.
4. Arranging and coordinating all meetings.
5. Preparing presentations.
6. Keeping official corporation records.
7. Arranging complex and detailed travel plans and itineraries (local and international), compiling documents for travel-related meetings.
8. Arranging events or conferences by organizing facilities and catering, issuing information or invitations, coordinating speakers, and controlling event budget.
9. Directing preparation of records such as agendas, notices, minutes, and resolutions for corporate meetings, including minute-taking.
10. Budget management and reconciliations.

QUALIFICATION AND EXPERIENCE

• Grade 12 with a secretarial diploma/qualification or any other related qualification.
• 10 years’ related experience as a personal assistant, with at least three years supporting a senior manager.

SKILLS

1. Computer literate (advanced level of MS Office).
2. Extensive experience at top level, together with an in-depth knowledge of the Santam organisation.
3. Current experience with regards to preparing presentations.
4. Proven track record as a personal assistant to senior manager/executive.
5. Experienced at working with highly confidential information.
6. Proficient in English.
7. Highly accurate typing ability.
8. Excellent interpersonal, communication, and networking skills.
9. Strong client service orientation.
10. Ability to work under pressure.
11. Good judgement.
12. Strong attention to detail.

COMPETENCIES

1. Analytical thinking.
2. Information seeking.
3. Drive for results.
4. Organisational commitment.
5. Teamwork and co-operation.
6. Customer service orientation.

WHO ARE WE

Santam is the leading short-term insurer in South Africa. Along with its subsidiaries, the business transacts all classes of short-term insurance. Santam is a large, diversified, and transforming company, and our success is rooted in our passion for our clients. Everything we do is centred on our delivery of insurance good and proper.