Executive Personal Assistant

Executive Personal Assistant

Role Purpose:

• The Executive Personal Assistant will provide high-level administrative support to senior executives within the telecommunications industry.
• This role involves managing the executive's day-to-day activities, facilitating communication, and ensuring the efficient operation of the executives office.
• The ideal candidate will possess excellent organizational and multitasking skills, with a keen understanding of the telecommunications industrys dynamic nature.

Key Responsibilities:

Executive Support:

• Provide proactive support to the executive by managing calendars, scheduling meetings, and coordinating travel arrangements.
• Screen and prioritize emails, phone calls, and requests, ensuring that only essential matters reach the executive.
• Prepare and edit documents, reports, presentations, and correspondence as required.
• Manage the executive's tasks and deadlines, ensuring priorities are met.

Meeting and Event Coordination:

• Schedule and coordinate high-level meetings, ensuring agendas, briefing materials, and follow-up tasks are prepared and tracked.
• Organize internal and external events, including conferences, team meetings, and client functions.
• Take meeting minutes and ensure follow-up on action items.

Communication and Liaison:

• Serve as the primary point of contact between the executive, internal teams, and external stakeholders, including clients and partners.
• Build and maintain strong relationships with other executive assistants, department heads, and key stakeholders.
• Ensure confidentiality and handle sensitive information with discretion.

Project Management and Reporting:

• Assist with special projects, research, and data collection to support business initiatives.
• Track the progress of ongoing projects and provide status updates to the executive.
• Prepare periodic reports on business performance, including dashboards, KPIs, and budget tracking.

Office and Administrative Management:

• Manage office supplies, equipment, and ensure smooth office operations.
• Handle expense reports, purchase orders, and other administrative tasks.
• Assist with the onboarding of new team members and support the executives direct reports as needed.

Core Competencies and Skills:

• Excellent verbal and written communication skills.
• Strong organizational skills, with the ability to manage multiple tasks and priorities efficiently.
• Attention to detail and accuracy in all aspects of the role.
• Ability to work under pressure in a fast-paced, dynamic telecommunications environment.
• High level of confidentiality, professionalism, and discretion.
• Strong interpersonal skills and the ability to build relationships with key stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Qualifications and Experience:

• Proven experience as an Executive Assistant or Personal Assistant, ideally within the telecommunications or technology industry.
• A degree or diploma in Business Administration, Office Management, or a related field.
• 5+ years of relevant experience providing high-level executive support.
• Experience with telecommunications industry terminology and processes will be advantageous.

Key Performance Indicators (KPIs):

• Efficiency in managing executive calendars and scheduling.
• Accuracy and timeliness of meeting coordination and communication.
• Effectiveness in managing and tracking projects and follow-ups.
• Professionalism in handling sensitive and confidential information.