Executive Personal Assistant

Job Responsibilities

1. Act as a trusted liaison for the Managing Director for the Southern Hub, managing communications, ensuring timely responses to inquiries, and maintaining confidentiality. Represent the Managing Director professionally in interactions with internal and external stakeholders.
2. Provide comprehensive management of the Managing Director’s calendar, prioritize requests, and troubleshoot scheduling conflicts. Screen and organize emails, ensuring critical actions are highlighted and addressed promptly.
3. Arrange meetings, prepare agendas, distribute materials, and take minutes when required. Follow up on outstanding actions to ensure timely completion of tasks.
4. Plan and coordinate all travel arrangements for the Managing Director, including flights, accommodations, and visas, while ensuring compliance with company policies. Prepare detailed travel itineraries for both business and personal requirements.
5. Manage the day-to-day administrative functions of the Managing Director’s office, including ordering supplies, organizing documentation, and maintaining an efficient filing system for correspondence and records.
6. Organize conferences and events by liaising with venues, arranging logistics, compiling documents, and ensuring seamless execution. Oversee attendee itineraries and manage service provider payments.
7. Process expense claims for the Managing Director and ensure accurate and timely submission of invoices in SAP. Monitor supplier payments and maintain organized records for reference and audit purposes.
8. Assist the Managing Director with personal matters such as family travel, appointments, and correspondence. Provide administrative support for company-wide initiatives and special projects, ensuring alignment with corporate values and objectives.
9. Provide ad hoc administrative support to the Marketing Director and Head of Marketing for Africa Hubs, including managing schedules, organizing meetings, and assisting with key marketing projects as needed.

Is this job for you?

We are seeking a seasoned Executive Personal Assistant to support the Managing Director for the Southern Hub while providing ad hoc administrative support to the Marketing Director and Head of Marketing for Africa Hubs. The ideal candidate must have a Matric qualification (a tertiary qualification would be highly advantageous), with a minimum of 5 years experience supporting senior executives, and proficiency in Microsoft Office. Strong organisational and communication skills, along with discretion and professionalism, are essential. Exposure to facilities management and knowledge of SAP are beneficial.

About Us

Saint-Gobain is a global leader in sustainable construction and advanced materials, dedicated to improving daily life through innovative solutions. In South Africa and across Africa, Saint-Gobain provides a comprehensive range of products and services, including gypsum, insulation, mortars, and glass, tailored to meet the diverse needs of the construction industry.

Legal Statement

"We value the importance of a diverse workforce as a cornerstone of our business success. Our primary focus in selecting the most suitable candidates for our roles is based on their skills, qualifications, and experience. We wholeheartedly embrace the principle of equal opportunity in our employment processes and are committed to eliminating any unlawful discrimination in our hiring practices"

Benefits of Joining Us

Joining Saint-Gobain, and its companies, offers a range of benefits including opportunities for exposure, diverse career paths, and a focus on innovation and sustainability. Employees benefit from professional development and training programs, stable and resource-rich work environments, and competitive compensation packages.