Executive Personal Assistant

About the job Executive Personal Assistant

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Suite knowledge
• Outstanding organizational and time management skills
• High level of technological know-how
• Pro-active approach
• Common sense
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Able to work with little or no supervision

Responsibilities:

• Act as the point of contact among executives, employees, clients and other external partners
• Drafting of emails and communication to all staff
• Travel Management
• Executive travel arrangements including visa applications, flight and accommodation bookings, transfers and travel itineraries
• Diary Management
• Manage the executives calendars, setting up meetings both internally and externally, and complex diary management through effective prioritization
• Office Management
• Oversee the performance of clerical staff (office manager and office cleaner)
• Oversee the office manager and general day-to-day office requirements
• Manage the office budget and oversee all finances related to gifting, stationary, office supplies and groceries
• Event Planning and Execution
• Coordinate events and company functions
• Compile the monthly team update presentation
• HR Support
• Compile, consolidate and distribute the company newsletter
• Work closely with HR to develop the yearly calendar for company wellness programs and culture focused initiatives
• Project management and implementation of the company Employee Value Proposition