Executive Personal Assistant

Job Title: Personal Assistant to SIOP Africa President and Secretary-General

Company: Wits Health Consortium

The Personal Assistant will provide high-level support to the SIOP Africa President and Secretary-General, acting as the first point of contact for queries and managing the administration of their day-to-day operations.

Main Responsibilities:

• Organize and maintain the President's and Secretary-General's diaries
• Coordinate and schedule appointments and meetings
• Screen telephone calls, enquiries or requests and handle them when appropriate
• Prepare agendas for meetings
• Assist in preparing documents, reports, and presentations
• Deal with incoming emails – often corresponding on behalf of the President and S-G
• Manage and maintain database for bank mandates and Syndicate/Divisions registrations
• Create Doodle polls, invite participants, liaise with participants' secretaries, as needed
• Maintain relevant office systems such as electronic and manual filing systems
• In the absence of the S-G, conduct relevant follow-ups, make decisions, and delegate work to others as per instruction
• Booking, coordinate and confirm travel arrangements
• Provide itinerary as required
• Process travel expense claims

Requirements:

• Relevant Degree or Diploma
• Minimum of 1 year Secretarial/Personal Assistant experience
• Exceptional organizational and administrative skills with working knowledge of Microsoft Office
• Computer Literate
• Ability to maintain confidentiality, tact and professionalism at all times
• Assertive, confident and adaptable
• Self-motivated
• Attention to detail
• Availability to work flexible hours, including some global work

Desirable Qualifications:

• Own reliable transport
• Able to use transcription software's

How to Apply:

Please submit a detailed updated CV if you meet the minimum job requirements and experience.

AJ PERSONNEL is responsible for advertising this position on behalf of Wits Health Consortium.

Wits Health Consortium will only respond to shortlisted candidates.

Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.