Executive Personal Assistant

Assist with the preparation of various board and board sub-committee meeting papers.

Attend meetings; to note and follow up on key actions required from the office of the Managing Director.

Develop the required best practice, systems and procedures for the Managing Director’s office to ensure achievement of business goals.

Research, source, collate and provide information to the Managing Director to aid decision making.

Stakeholder Interaction

Professional interaction with a wide range of stakeholders, comprising of staff, management, clients, Board of Directors and Chairman of the Board.

Establish and maintain effective internal communication processes that ensure the flow of relevant information.

Administrative Support

Coordinate travel and accommodation requirements for the Managing Director, Executive Management team members and Board of Directors.

Diary management of the Managing Director.

Arrange meetings and conferences.

Filter information, queries, phone calls and invitations to the Managing Director by redirecting to the appropriate contacts.

Conduct research on a variety of topics.

Perform general administration duties to support the office of the Managing Director which includes management of the Managing Director’s cost centre.

Ensure the Managing Director is well-prepared for all meetings, presentations and events by providing research, background information and key talking points.

Required Qualifications and Experience

Qualifications:

• A bachelor’s degree in administration/business management or BCom degree in Accounting, Finance or other business-related field.

Experience:

• 5 or more years of experience as an Executive Assistant or a similar role in the Financial Services industry.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook and PowerPoint).
• Demonstrated financial acumen and the ability to understand and analyse numerical information.
• Demonstrated ability to verbally communicate and influence professionally, credibly and effectively to a wide range of stakeholders.
• Experience in writing and editing reports, presentations and communication for the Managing Director’s office.
• Experience in conducting research on a variety of topics.
• Experience in applying a high level of discretion with the ability to handle confidential information with sensitivity and exercise sound judgement.