Executive Personal Assistant

Kaelo provides essential healthcare solutions ensuring the physical and psychosocial wellbeing of all South Africans towards lasting social change. Kaelo meets the Healthcare needs of Corporate and Retail clients across South Africa – products offerings include Medical Insurance, Medical Aid, Gap Insurance, Kaelo Money and employee assistance programmes.

Job Description

The role requires you to collaborate closely with the Strategic Team. A skilled, dynamic group of professionals, the Strat Team is actively involved in the development and launch of new business ventures. The team operates in a fast-paced and challenging environment, requiring a highly motivated and intelligent individual with a strong work ethic and a positive team-oriented approach.

The Executive Personal Assistant will be responsible for handling a wide range of administrative tasks for the Chairman.

The role requires a high level of professionalism. An Executive Personal Assistant is expected to act with the highest level of confidentiality, tact, and maturity. This role requires initiative as well as accountability, always being aware of any sensitivities.

You will be responsible for working on a diverse range of initiatives, such as new business ventures, technology development, efficiency optimization, and top-line revenue growth.

KEY OUTCOMES

Administrative support:

1. Active project management in the various projects that the Chairman is involved with from time to time.
2. Manage incoming calls, emails, and messages.
3. Credit card claims and reconciliations.
4. Run errands and complete tasks as requested.
5. Handle renewals and ensure timely completion.
6. Take detailed notes during meetings.
7. Order office supplies and manage mail and courier services.
8. Coordinate business affairs on behalf of the Chairman.

Travel and Event Management

1. Schedule meetings and manage calendars.
2. Plan travel, including flights, accommodation, and ground transportation.
3. Assist with daily time management and prioritization.
4. Support the planning and execution of company and client events.

Governance

1. Minute meetings, forums, and committees.
2. Ensure risks, actions, issues, and decisions are documented.
3. Take a proactive approach to problem-solving.
4. Draft correspondence such as emails and letters.
5. Possess excellent time management and organization skills.

Reporting

1. Facilitate internal communications (distribution of information and schedule of presentations).
2. Prepare presentations as needed.

Qualifications

Special Requirements

1. Experience.
2. Must have own vehicle – office based.
3. Perform occasional personal errands for the Chairman.
4. Might need to work after hours from time to time.
5. Excellent written and verbal communication skills.
6. Exceptional interpersonal skills.

Required

1. Matric.
2. A tertiary degree from a University.
3. A legal secretary could be a good candidate.
4. Working knowledge of printers, copiers, and scanners.