Executive PA to the CEO

Purpose Summary: Performs secretarial/organisational administrative support duties and attends to routine and specific matters of the organisation for the CEO’s office.

Job Description:

1. Manage the CEO calendar and independently schedule appointments.

Minimum Requirements:

1. Diploma / NQF level 6 Essential
2. Up to 6 years Executive PA (C-Suite) level experience

Behavioural Competencies:

1. Analysing and forming opinions: Being focused on examining matters in a systematic way.
2. Dealing with ambiguity: Can effectively cope with change. Can decide and act without having the total picture. Can comfortably handle risk and uncertainty.
3. Discernment/Judgement: Makes decisions authoritatively and wisely, after adequately contemplating various available courses of action.
4. Attention to detail: Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.
5. Initiative: Takes action without being asked or required to. Achieves goals beyond the job requirements. Is proactive. Takes prompt action to accomplish objectives. Has the ability to assess and initiate things independently.

Leadership Competencies:

1. Building trust: Interact with others in a way that gives them confidence in one’s motives and representations and those of the organisation. Is seen as direct and truthful. Keeps confidences, promises, and commitments.
2. Decision making/Problem solving: Breaks down problems into components and recognizes interrelationships. Makes sound, well-informed, and objective decisions. Compares data, information, and input from a variety of sources to draw conclusions. Takes action that is consistent with available facts, constraints, and probable consequences.
3. Building effective teams: Creates strong morale and spirit in his/her team. Shares wins and successes. Fosters open dialogue.

Technical Competencies:

1. Cross-functional awareness: Understanding the different contributions from other departments and working with colleagues from across the organisation to achieve better results. Working co-operatively with diverse teams, work groups and across the organisation to achieve the organisation's goals.
2. Communication: Clearly conveys and receives information and ideas through a variety of media to individuals or groups in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback. Keeps others informed as appropriate. Demonstrates good written, oral, and listening skills.
3. Administrative skills: Communicating, computing, organising, planning, scheduling, or staffing.
4. Commercial awareness: Demonstrates a full understanding of how businesses and industries operate. Knows his/her own market well and is commercially aware.
5. Business performance management: Considering and evaluating overall business performance to determine where improvements can be made and how the organisation can be more effective in reaching organisational goals and achieving its strategic vision.