Executive PA

We are seeking a highly experienced and professional Executive Personal Assistant to provide comprehensive administrative support to the Director. The ideal candidate will have a proven track record of at least 15 years in administrative roles.

Key Responsibilities:

• Travel Management: Arrange and coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
• Diary Management: Maintain and manage the Director’s schedule, ensuring all appointments, meetings, and engagements are organized efficiently.
• Office Coordination: Oversee the Director’s office operations, including correspondence, document preparation, and meeting materials.
• Remote Support: Provide administrative support remotely, ensuring smooth operations and communication while the Director is abroad.
• In-Office Presence: Attend the office in Midrand when the Director is in the country, ensuring seamless in-person support.
• Project Assistance: Assist with ad hoc projects, presentations, and reports as required.
• Stakeholder Management: Act as a key point of contact between the Director and internal/external stakeholders, maintaining professionalism and confidentiality.
• General Administration: Handle expense reports, office supplies, and other administrative duties as needed.

Requirements:

• Minimum of 15 years’ experience in administration, with at least 5 years as an Executive PA.
• Proven ability to manage international and domestic travel arrangements.
• Strong organizational and multitasking skills with a high attention to detail.
• Experience in running operations and administrative tasks for senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both verbal and written.
• Ability to work independently and adapt to remote working environments.
• Location: Must be based near Midrand for office visits when required.

Ideal Candidate:

• Self-starter with a proactive approach to problem-solving.
• Thrives under pressure and manages multiple priorities with ease.
• Maintains a high level of discretion and professionalism.
• Strong interpersonal skills to liaise effectively with diverse stakeholders.

If you meet the above criteria and are looking for a dynamic role that offers flexibility and challenges, we’d love to hear from you!