Executive Office Administrator

Key Responsibilities :

• Provide comprehensive administrative and organizational support to the Managing Director and Exco team
• Manage complex diaries, schedule meetings, send reminders, and coordinate catering for meetings
• Organize travel arrangements and accommodation for the Exco team
• Prepare board packs and assist in minute-taking during board meetings
• Compile and manage expense reports and invoices
• Handle financial investigations, bookkeeping tasks, and petty cash management
• Order office supplies and manage inventory levels
• Assist with the planning and coordination of special projects and company events
• Oversee the scheduling of routine maintenance, repairs, and upgrades of company vehicles, ensuring fleet performance metrics are tracked and analyzed
• Communicate effectively with drivers and resolve operational issues promptly
• Prioritize the safety of drivers and vehicles, ensuring accurate records of fleet assets and driver performance

Requirements :

• Minimum of 2 years' administration experience in a similar role
• Relevant tertiary qualification
• Advanced skills in MS Excel and PowerPoint
• Strong organizational skills with a keen eye for detail
• Excellent communication skills, both written and verbal
• Ability to manage time effectively and meet deadlines under pressure
• Must have reliable transport and a valid drivers license
• Presentable with a positive and strong personality
• Ability to work overtime when needed