Executive Assistant to Managing Director

We are a leading advertising production agency in South Africa, renowned for our creative excellence and innovative solutions. Our team is dedicated to driving impactful and memorable campaigns for top-tier brands.

Position Overview:

We are seeking an experienced, dynamic, and self-motivated Executive Assistant to support our Managing Director. The ideal candidate will be meticulously organized, creatively driven, and capable of delivering high-quality credentials presentations. This role demands a professional who is adept at managing diaries, booking travel, and liaising with internal and external stakeholders.

Key Responsibilities:

1. Diary Management: Efficiently organize and manage the Managing Director’s schedule.
2. Travel Arrangements: Book flights, accommodation, and transportation for business trips.
3. Meeting Coordination: Prepare agendas, take minutes, and ensure follow-ups on action items.
4. Timesheet Preparation: Accurate and timely completion of timesheet on the relevant tracking software.
5. Presentation Preparation: Assist in creating and delivering compelling credentials presentations.
6. Communication: Act as the primary point of contact for the Managing Director, handling calls, emails, and correspondence.
7. Project Assistance: Support the Managing Director with various projects and tasks as needed.
8. Confidentiality: Maintain discretion and confidentiality in all dealings.

Qualifications and Skills:

1. Minimum qualification of Matric, Business Administration qualification preferred.
2. Relevant years of experience in an Executive Assistant role.
3. Strong organizational and time-management skills.
4. Excellent verbal and written communication abilities.
5. Proficiency in Microsoft Office Suite, using Macintosh hardware, and other relevant business administration software.
6. Creative, strategic, and innovative thinker, with a strong eye for detail.
7. Ability to work independently and as part of a team in a high-pressure, fast-paced agency environment.
8. Strong problem-solving skills and the ability to handle multiple tasks simultaneously.

Perks and Benefits:

1. Be part of a premier advertising production agency with a stellar reputation.
2. Collaborative and creative work environment.
3. Variety of work.
4. Professional development.
5. Competitive remuneration.

If you are a proactive, creative, and experienced Executive Assistant looking for an exciting opportunity to work with South Africa’s premier advertising production agency, we’d love to hear from you.

Please submit your resume along with a cover letter detailing your relevant experience and why you believe you are the best fit for this role.