Executive Assistant to COO (AI/Blockchain/Remote)

Our client is a leading global Web3 technology company revolutionizing the AI and blockchain landscapes. They specialize in digitally transforming major global organizations and providing cutting-edge platforms for the broader creator economy. Our client is seeking a proactive and experienced Executive Assistant to support their COO with a range of high-level administrative and strategic duties.

Job Type: Full time/Permanent

Workplace: Fully remote

Potential for relocation to Dubai and opportunity for great career growth

Requirements

• Minimum 5 years of experience as an Executive Assistant
• Bachelor’s degree in Business Administration, Management, or a related field
• Start-up/Fintech experience required
• Someone who is highly organized and a natural project manager
• Extremely agile and flexible in response to changing priorities and needs
• A self-starter who is highly motivated
• Extremely resourceful in ever-changing situations
• Being proactive— anticipating the needs of others before anyone else
• Someone who is emotionally intelligent and a strong communicator (both verbal and written)
• Enjoys partnering with other administrative colleagues across the organization and providing back-up support when necessary
• An understanding that things may come up outside of typical office hours

Responsibilities

• Provide calendar management for the COO
• Act as the primary point of contact for internal and external communications on behalf of the COO
• Track project timelines, milestones, and deliverables
• Coordinate with relevant stakeholders to ensure timely progress on key initiatives
• Manage logistics for meetings including organizing agendas, calendar invites, preparing written materials
• Develop relationships with internal administrative staff to facilitate meeting planning and scheduling
• Handle sensitive information with the utmost discretion and professionalism
• Communicate and interact with members of the management team
• Arrange all domestic and international travel, including itineraries, lodging, air/transit/care travel, entertainment.
• Prepare Travel & Expense reports, reconcile corporate card expenses