Executive Assistant To Chief Operations Officer And Chief Commercial Officer

POSTBANK has an exciting Executive Assistant position to support at the executive level.

The role will support the COO and CCO for Postbank.

The opportunity can offer an incumbent who is energetic and looking for a great learning and growth opportunity.

We are looking for someone who excels in administration skills and is proficient in ALL MS Office packages.

An incumbent with strong experience and skills in project management administration, with depth supporting executive-level leadership is preferred.

If you meet the requirements and are looking for a vibrant organization with lots of growth to offer, and are willing to learn, then please reach out to us.

We would like to hear from you.

Please see the attached advert – closing 18 March. Salary Package: Range between (RK - RK) per annum.

Purpose of the Job: The Executive Assistant for COO and CCO will be responsible for providing comprehensive administrative support to the two executives.

This role involves managing schedules, coordinating meetings and travel arrangements, handling correspondence, preparing reports, presentations, and other documents as required, compiling minutes, and performing various administrative tasks to ensure the smooth operation of the executive's office.

Job Responsibilities:

1. Calendar Management: Maintain and organize executive calendars, scheduling meetings, appointments, and conference calls efficiently.
2. Travel Coordination: Arrange travel itineraries, including flights, accommodations, and ground transportation for business trips, ensuring cost-effectiveness and adherence to travel policies.
3. Communication Management: Manage incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding to inquiries as appropriate, handling confidential information with discretion and professionalism.
4. Meeting Coordination: Coordinate and prepare materials for meetings, including agendas, presentations, and minutes. Attend meetings as needed, recording action items and following up on tasks.
5. Administrative Support: Provide general administrative support, including drafting correspondence, preparing reports, maintaining filing systems, and handling expense reports.
6. Information Management: Organize and maintain electronic and paper files, databases, and records, ensuring accuracy, confidentiality, and accessibility.
7. Project Assistance: Assist with special projects and initiatives as assigned, conducting research, compiling data, and preparing reports or presentations as required.
8. Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors, acting as a liaison on behalf of the executive.
9. Confidentiality: Handle sensitive information and confidential matters with discretion and integrity, maintaining confidentiality at all times.
10. Stakeholder Management: Act as a liaison between the executive/s and internal/external stakeholders.
11. Ad Hoc Tasks: Handle ad-hoc tasks as assigned.

Qualifications and Experience:

1. 5+ years' proven experience in a similar role providing support at an executive level in a bank.
2. Office management experience and proven success in office administration.
3. Proficient in ALL Microsoft Office Suite and other relevant software.
4. Computer literacy at an advanced level.
5. Minutes taking and reports consolidation.
6. Ability to prioritize tasks and meet deadlines.
7. Strong project administration skills essential.
8. Knowledge and understanding of office management and project management.
9. Familiarity with email scheduling tools.
10. Discretion and confidentiality.
11. Understanding of the business environment.

Skills and Attributes:

1. Time management skills
2. Project management skills
3. Coordination and office management skills
4. Ability to multi-task and prioritize work
5. Attention to detail and problem-solving skills
6. Written and verbal communication skills
7. Organizational and planning skills
8. Negotiation and relationship-building skills
9. Facilitation skills
10. Business acumen
11. Ability to work in a team
12. Computer literacy – Microsoft Office package
13. Report writing skills
14. Minutes taking
15. Advanced typing skills
16. Excellent client focus
17. Ability to meet deadlines
18. Able to use own initiative
19. Decision making
20. Process management
21. Flexibility
22. Collaborative
23. Professionalism
24. Efficiency
25. Confidentiality
26. Professional appearance
27. Following through instructions effectively
28. Effective telephone etiquette
29. High ethical standards
30. Enthusiastic
31. Self-starter
32. Corporate culture focused
33. Integrity
34. Honesty
35. Positive attitude
36. Matured

Closing date: 18 March.

Note: The South African Postbank SOC Limited is committed to the achievement and maintenance of diversity and equity in employment, especially with regard to race, gender, and disability.

In compliance with the bank's employment equity plans, we encourage and welcome applications from diverse groups from the South African employee active population.

Correspondence will be limited to short-listed candidates only. Note, only applications received on this platform will be considered.

POPIA sections provide that everyone has the right to privacy and it includes a right to protection against the unlawful collection, retention, dissemination, and use of personal information.

By applying for employment you consent to the processing of your personal information with Postbank.

Your personal information and any attached text or documentation are retained by Postbank for a period in accordance with relevant data legislation. If you do not hear from the South African Postbank SOC Limited or its Agent within 3 months of this advertisement, please accept that your application has been unsuccessful.

The South African Postbank SOC Limited reserves the right not to fill the positions or to re-advertise the positions at any time.