Executive Assistant to CEO

An exciting opportunity within a well-known finance and insurance organization looking for an Executive Assistant to the CEO. The Executive Assistant (EA) to the CEO plays a crucial role in providing high-level administrative, operational, and strategic support. T

his position requires exceptional organizational, communication, and problem-solving skills to manage executive schedules, streamline processes, and facilitate the CEO’s decision-making.

The EA will act as a gatekeeper, liaise with internal and external stakeholders, and ensure the seamless execution of the CEO’s daily functions.

Key Responsibilities

Executive & Administrative Support

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize daily tasks, emails, and correspondence, ensuring timely responses.
• Prepare and review reports, presentations, proposals, and board packs before submission.
• Conduct research and data analysis to support executive decision-making.
• Handle confidential documents and sensitive information with discretion and professionalism.

Meeting & Event Coordination

• Organize and prepare executive meetings, board meetings, and strategic planning sessions.
• Take minutes, track action items, and follow up to ensure timely execution.
• Coordinate corporate events, investor meetings, and networking engagements for the CEO.

Communication & Stakeholder Management

• Serve as a liaison between the CEO and internal/external stakeholders, including executives, investors, and regulatory bodies.
• Draft, review, and edit business correspondence, emails, and reports.
• Ensure clear, professional, and strategic communication on behalf of the CEO.

Project & Strategy Support

• Assist in tracking key business initiatives, projects, and deliverables, ensuring alignment with organizational goals.
• Conduct market research, competitor analysis, and financial insights to aid in strategic planning.
• Support budget preparation, financial reporting, and operational planning.

Travel & Logistics Management

• Arrange local and international travel itineraries, including flights, accommodations, and visas.
• Ensure travel aligns with business objectives and provide necessary documentation.
• Handle expense management and reconcile travel and entertainment expenses.

Office & Personal Task Management

• Oversee office administration and ensure a professional, efficient workspace for the CEO.
• Handle personal errands and ad-hoc requests to facilitate work-life balance.
• Manage corporate memberships, executive gifts, and event RSVPs.

Our required expertise:

• Tertiary qualification in business administration, Finance, Communications, or related field.
• 8+ years of experience as an Executive Personal Assistant, preferably in Financial Services.
• Project and proposal management exposure ideal
• Strong understanding of financial and business terminology.
• Experience liaising with executives, investors, and regulatory bodies