Executive Assistant - Global - Fully Remote

1. New and Pre-owned Commercial Vehicle Sales: Ensure that the following aspects of new and pre-owned vehicle sales are managed by the Commercial Vehicle Sales Manager and assist him/her in the following aspects where necessary:

• Review the importance of managing stock levels and aging of units in terms of costs.
• Managing the use of rebates and realizing the importance of outstanding rebates and writebacks.
• Pre-reports: Review the importance of managing pre-reports stock levels.
• Floor Plan: Managing the floor plan (new & demo) and the transferring of funds.
• Debtors & Receipting: Check debtors list and manage outstanding funds.
• Ensure full stock list advertising on new vehicles.
• Ensure the expeditious resolving of customer complaints.
• Price setting: Ensure that sales staff stay competitive and that they have knowledge of vehicle prices.
• Marketing of new cars: Ensure that marketing plans are in place. Review data, costs, OEM requirements, etc.
• Deal file reviews: Ensure that staff are aware that information on deal files is correct and that they understand the legal aspects thereof.
• Responsible for scorecard items and realization of the importance of each of them.

2. Parts: Ensure that the following aspects of parts are managed by the Parts Manager and assist him/her in the following aspects where necessary:

• Check parts sale recons and statements.
• Manage parts debtors in terms of account holders, managing accounts and how they are created.
• Manage parts stock holding and aging of stock. Ensure stock holding of fast movers. Keep stock levels at a controllable low level.
• Ensure that daily perpetual stock takes are performed.
• Ensure that quarterly full stock takes are done.
• Potential take backs of parts: Handling fees and our policy.
• Check parts reports to know what excess stock exists and how to endeavor to clear these stock items.

3. Workshop: Ensure that the following aspects of the workshop are managed by the Service Manager and assist him/her in the following aspects where necessary:

• WIP (work in progress report): Manage all aspects on the report and identify problems early.
• Manage cash sales to ensure daily banking and elimination of fraud on cash deals.
• Managing warranty and service claims with regards to aging and write-offs.
• Ensure daily bookings are maximized to ensure optimal flow through the workshop.
• Manage and monitor technician labor sales.
• Manage workshop scorecard items.

4. General Management / Accounting:

• Manage day-to-day concerns of dealership operations.
• Play a crucial role during selection and interviews for management within the dealerships.
• Provide direction and structure for all departments as it relates to risk, profitability, and staff.
• Ensure the CSI within the dealerships is maintained.
• Ensure that dealerships achieve status levels.
• Reduce inefficient expenses at the dealership.
• Ensure net profitability of the dealership.
• Check creditors report and manage payments.
• Manage the credit note file review. Sign off on all creditor notes.
• Manage petty cash recons and floats.
• Check cash on hand and bank recons.
• Manage payroll in terms of sign off on recons, payslips, inputs, incentives, etc.

5. General Management / Adhoc:

• Carry out additional reasonable duties, from time to time, at the discretion of management.

Minimum Qualification and Requirements:

• Matric.
• Tertiary qualification in business operations.
• Minimum 5 years of motor industry managerial experience at a senior level as a Commercial Vehicle Dealer Principal.
• Proficiency in Microsoft Office packages.
• Experience with Dealer Operations Software.
• Good business acumen.
• Leadership skills and knowledge of management principles.
• Good knowledge of accounting and business practices and compliance.
• Motor Industry experience ESSENTIAL!!!
• Only candidates that meet the criteria will be shortlisted and contacted.
• If you have not heard from us within 14 days from submission of your CV, you can assume you have not been successful.
• Only candidates with Automotive Industry experience will be considered and contacted unless otherwise stipulated.

If you are interested and have the required skills and experience according to the job spec, please upload your current, updated CV on our Website using the following link: