Executive Assistant - Engineering Manufacturing (half day)

Minimum Requirements:

• At least 3 years of general office administration experience or 2 years of experience as an Executive Assistant.
• A qualification in Secretarial Studies, Personal Assistance (PA), or Business Administration will be an advantage.

Key Responsibilities:

• Provide general administrative support and typing services for top management.
• Arrange travel, including flight and hotel bookings.
• Manage telephone calls, schedule appointments, and welcome visitors.
• Monitor and manage emails on behalf of the Managing Director.
• Compile board reports and coordinate boardroom bookings.
• Order and manage refreshments for meetings and company events.
• Oversee signage for company vehicles and manage the pool car fleet.
• Supervise and oversee cleaning staff to ensure office cleanliness and maintenance.
• Maintain and project a positive company image in all interactions.

Skills and Competencies:

• Advanced computer proficiency in MS Office (Word, Outlook, Excel, and PowerPoint).
• Strong written and verbal communication skills in English, with excellent listening and vocabulary abilities.
• High level of accuracy and attention to detail.
• Well-developed arithmetic skills, with the ability to compile reports.
• Customer-oriented mindset with excellent organizational skills.
• Strong interpersonal skills and the ability to work collaboratively with all levels of management.
• Ability to use discretion and sound judgment in handling confidential matters.
• People management skills, with the ability to supervise and oversee staff effectively.