Executive Assistant - Engineering Manufacturing (half day)

We are seeking a highly organized and professional Executive Assistant to provide administrative support to the Managing Director and, on an ad hoc basis, assist other directors. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to handling multiple responsibilities.

Qualifications And Experience

• Minimum Grade 12 (Matric) qualification.
• At least 3 years of general office administration experience or 2 years of experience as an Executive Assistant.
• A qualification in Secretarial Studies, Personal Assistance (PA), or Business Administration will be an advantage.

Key Responsibilities

• Provide general administrative support and typing services for top management.
• Arrange travel, including flight and hotel bookings.
• Manage telephone calls, schedule appointments, and welcome visitors.
• Monitor and manage emails on behalf of the Managing Director.
• Compile board reports and coordinate boardroom bookings.
• Order and manage refreshments for meetings and company events.
• Oversee signage for company vehicles and manage the pool car fleet.
• Supervise and oversee cleaning staff to ensure office cleanliness and maintenance.
• Maintain and project a positive company image in all interactions.

Skills And Competencies

• Advanced computer proficiency in MS Office (Word, Outlook, Excel, and PowerPoint).
• Strong written and verbal communication skills in English, with excellent listening and vocabulary abilities.
• High level of accuracy and attention to detail.
• Well-developed arithmetic skills, with the ability to compile reports.
• Customer-oriented mindset with excellent organizational skills.
• Strong interpersonal skills and the ability to work collaboratively with all levels of management.
• Ability to use discretion and sound judgment in handling confidential matters.
• People management skills, with the ability to supervise and oversee staff effectively.

Desired Skills

• Administration
• Communications
• Organizational Skills
• Interpersonal Skills
• Office Management

Employer & Job Benefits

• YES medical and provident fund