Executive Assistant | Durban

Are you seeking an opportunity to leverage your exceptional administrative skills in a dynamic and fast-paced environment within the financial services industry? Our client, a prominent player in the financial sector, is currently seeking a talented Executive Assistant to join their team. This is an exciting opportunity to support high-level executives and contribute to the success of a leading financial services firm.

Responsibilities:

1. Email and Diary Management: Efficiently organise and prioritise the MD’s emails. Schedule appointments, meetings, and engagements, optimising the MD’s time.
2. Client Coordination: Serve as the initial point of contact for clients. Schedule and confirm meetings, ensuring all necessary materials are prepared in advance.
3. Technology and CRM Management: Leverage technology to streamline operations, with a particular focus on maintaining the MD’s HubSpot CRM. Ensure accurate recording and updating of client information.
4. Meeting Preparation: Facilitate the preparation of meeting agendas, presentations, and documents. Attend meetings as required, taking minutes and tracking action items.
5. Travel Arrangements: Plan and book all aspects of travel, including flights, accommodations, and itineraries, ensuring a seamless travel experience for the MD.
6. Confidentiality: Maintain strict confidentiality regarding all sensitive company information and operations.

Skills and Qualifications:

1. Experience: At least 3 years of proven experience in an executive assistant role, ideally within the insurance or financial services sector.
2. Organisational Skills: Exceptional time management and the ability to manage multiple tasks and priorities simultaneously.
3. Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
4. Discretion: High level of professionalism and discretion in handling confidential information.
5. Proactivity: Ability to anticipate the needs of the MD and act accordingly with minimal direction.

Personal Attributes:

1. Strong attention to detail and accuracy.
2. Proactive problem-solving skills.
3. Adaptable and resilient, with the ability to work under pressure.
4. A positive attitude and the ability to work as part of a team.

Work Conditions:

1. Office-based position with standard working hours; however, flexibility is required to accommodate the MD’s schedule, including outside of regular business hours.
2. Occasional travel may be required for meetings or events.

Reporting Structure:

1. Directly reports to the Managing Director.