Executive Assistant (Confidential and Dynamic Role)

Job Description:

Are you an experienced professional with a passion for providing high-level executive support? A leading organization is seeking a skilled Executive Assistant to work closely with the CEO, offering administrative, secretarial, and operational support with the utmost confidentiality and professionalism.

Key Responsibilities:

1. Administrative Support
   • Manage the purchasing authorization process, travel arrangements (local and international), and Forex for international travel.
   • Handle ad hoc personal bookings for the CEO.
   • Contribute to the development and implementation of organizational administrative policies and standards.
2. Secretarial Duties
   • Communicate CEO directives to executives, managers, and other stakeholders.
   • Screen calls, visitors, mail, and emails while maintaining organized records, calendars, and diaries.
   • Coordinate meetings, prepare presentations, take minutes, and manage the CEO’s expense claims.
3. Insurance Management
   • Oversee the company’s vehicle insurance portfolio, handle claims, and arrange marine/transit cover when necessary.
4. Imports and Forex Management
   • Ensure accurate processing of import documentation and manage Forex payments.
   • Work with finance to forecast cash flow for large purchases and book FECs accordingly.
5. Event Planning
   • Organize and manage internal and external events, including company Indabas.
6. Self-Development
   • Assess personal strengths and weaknesses, and pursue actions for professional growth.

Requirements:

• Education: Diploma in Legal Secretarial or Paralegal Studies.
• Experience: Minimum of 5 years in a related role.
• Technical Proficiency: Advanced knowledge of Microsoft Office Suite, office practices, and import processing.

Key Competencies:

• Strong organizational and administrative skills.
• Excellent communication skills in English and Afrikaans.
• High emotional intelligence, problem-solving ability, and attention to detail.
• Business acumen and creativity.

Additional Responsibilities:

• Oversee company credit card usage.
• Maintain transparent and responsive communication across all levels of the organization.

Why Join Us?

This is a unique opportunity to be at the heart of decision-making and operations in a leading organization, offering a challenging and rewarding career path.

How to Apply:

Submit the following documents in one PDF:

1. Detailed CV
2. Cover letter outlining your suitability for the role
3. Copies of relevant qualifications

Applications should be sent to LaurielleJobs@wcp.co.za. Incomplete submissions will not be considered.

Only shortlisted candidates will be contacted. The recruiter reserves the right not to make an appointment.

If you thrive in a fast-paced, high-responsibility environment, we encourage you to apply and contribute to the success of this dynamic team!