Executive Assistant

An exciting opportunity has arisen for a highly skilled Executive Assistant to join a dynamic team in the heart of Sandton, Johannesburg. This role offers the chance to provide direct assistance to the President and indirect assistance to the rest of the Executive team within a vibrant media studio environment. The successful candidate will be involved in a variety of tasks including scheduling meetings, maintaining databases, coordinating presentations, and ensuring confidentiality of all information. This is an excellent opportunity for someone with advanced skills in MS Office, Excel, PowerPoint, Outlook and proficiency in Apple/macOS.

What you'll do:

As an Executive Assistant, you will play an integral role in supporting the President and the wider executive team. Your day-to-day responsibilities will include managing communication between executives and colleagues, arranging meetings, handling correspondence, coordinating travel arrangements, providing project support, collating reports and presentations, and maintaining filing systems. You will also have the opportunity to contribute to continuous improvement initiatives within the office.

• Act as a point of contact between executives and internal or external colleagues/clients
• Manage information flow in a timely and accurate manner
• Arrange meetings and prepare meeting agenda and packs
• Handle correspondence directed to managers/employees at various levels
• Handle travel and accommodation arrangements both local and international including itineraries for the President and other executives on request
• Provide support, coordination and follow up on a variety of projects
• Coordinate and collate reports and presentations
• Maintain filing and database system with intent of continuously improving systems in the office

What you bring:

The ideal candidate for this Executive Assistant role will bring a wealth of experience from working with senior executives, preferably within the media industry. You will have advanced technical skills including proficiency in MS Office suite, Apple/macOS, and multimedia communication tools. Your excellent time management abilities will enable you to juggle multiple tasks effectively while your strong interpersonal skills will ensure smooth communication with colleagues at all levels. A creative mindset coupled with good organisational skills will be key to your success in this role.

• Minimum 5 years’ experience working with senior executives; media industry experience is advantageous
• Advanced skills MS Office, Excel, Power Point, Outlook
• Proficiency in Apple/macOS
• Proven ability to use a variety of multimedia communication tools
• Developed organisational skills
• Excellent interpersonal skills
• Creativity
• Good organisational skills
• Ability to work within a team and independently

What's next:

Ready to take your career to the next level? Don't miss out on this exciting opportunity! Apply today by sending your detailed CV to catherine.blake@robertwalters.com