Executive Assistant

Executive Assistant Finance/Admin

Johannesburg - Gauteng

ENVIRONMENT:

Are you ready to embark on an exciting journey with a dynamic company that values innovation, creativity, and passion? Our client is looking for a passionate and driven Executive Assistant to be the right-hand person to the CEO and COO as they take their Music Streaming platform from early development stage to launch and beyond. Our client is an immersive and transformative music player and community platform tailored for the electronic music community. They have an inspired vision and mission to make the world a better and more beautiful place by sustainably rewarding human creativity. As the executive assistant, the candidate will play a pivotal role in the team, enabling the executives to perform at a strategic level. One of the key aspects will be to help ensure that each of their stakeholders (executive team, Board, team members, customers, DJs, labels) is made to feel valued. This role offers the successful candidate the opportunity to step into other aspects of the business as the company grows.

DUTIES:

1. Provide high-level administrative support to the CEO/COO, managing calendars, emails, and appointments.
2. Coordinate and schedule meetings, ensuring efficient use of the executives' time.
3. Prepare and organize documents, presentations, and reports for executive meetings.
4. Act as a liaison between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality and ensuring that each engagement helps the individual or team to feel valued.
5. Assist with Community Management including social media, newsletters, and customer support as needed.
6. Conduct research and compile information on relevant industry trends, competitors, and business opportunities.
7. Handle travel arrangements, accommodations, and logistics for business trips.
8. Assist in organizing company events and functions.
9. Manage communication flow, responding to inquiries on behalf of the executives as needed.
10. Assist in the preparation and follow-up of important meetings and projects.
11. Take responsibility for delivery of special projects for executives.
12. Collaborate with other team members to ensure seamless coordination and communication.
13. Office management including ensuring lunch is available as needed by the team.

REQUIREMENTS:

1. Bachelor's degree in business and marketing preferred.
2. Excel skills must be proficient (e.g. lookup tables and formulae).
3. Desire to continuously grow and learn.
4. Self-directed and proactive.
5. Structured working style and hardworking.
6. Proficiency in office software and productivity tools - Excel skills are critical.
7. Ability to maintain a high level of confidentiality and professionalism.
8. Love of Electronic Dance Music or music background.
9. Detail-oriented with a proactive approach to problem-solving.
10. Attendance at Afrikaburn, Burning Man or other regional events ideal.

ATTRIBUTES:

1. Ambitious and driven and seek to grow and learn.
2. Excellent organizational and multitasking abilities.
3. Strong communication skills, both written and verbal.

Apply for this Job