Executive Assistant

Be among the first applicants.
Boardroom Appointments
Johannesburg
ZAR 200 000 - 300 000
Be among the first applicants.
6 days ago
Job description

Minimum Requirements:

  • Minimum of 5-7 years Executive Assistant experience
  • Proficiency in Microsoft Office, Internet, and Teams
  • Comprehensive executive secretarial and administrative knowledge

Responsibilities:

  • Manage diaries by setting up meetings, checking for conflicts, and communicating with all stakeholders.
  • Take meeting minutes or record meetings as needed, type minutes, and distribute them to the Executive and distribution list within an appropriate time frame.
  • Provide office support to the division by networking and liaising with facilities management to ensure timely turnaround.
  • Manage office budget by applying cost-effectiveness principles in everyday operations.
  • Coordinate events and manage special projects.
  • Create and maintain relationships with internal and external stakeholders at all levels.
  • Make all travel arrangements, including visas, hotel bookings, car rentals, and foreign exchange arrangements.
  • Manage complex and detailed travel plans, itineraries, and agendas.
  • Collate and prepare information for Board reports.
  • Prepare presentations and review speeches.
  • Develop and maintain an efficient communication and document management process.
  • Handle internal and external designated correspondence.
  • Perform office administration tasks.
  • Facilitate communication.
  • Coordinate events.
  • Make day-to-day decisions within established processes and procedures.
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