Executive Assistant

JOB TITLE : Executive Assistant

LOCATION : Johannesburg

DURATION : Permanent

Purpose of the Position : Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers.

To be successful in this role, you should be:

1. Well-organized.
2. Have great time management skills.
3. Capable of multitasking in a fast-paced environment.
4. Able to act without guidance.

Minimum Requirements :

1. Grade 12 / Matric.
2. Valid driver's licence.
3. N.D / Degree in Business Admin or Management / Office Management & Technology.
4. Minimum 2 years work experience as a Personal Assistant, Executive Assistant or Secretary.
5. Proficiency with office productivity tools and an aptitude for learning new software and systems.
6. Excellent MS Office knowledge.

Core Responsibilities :

1. Act as the point of contact among executives, clients, and other external partners.
2. Calendar Management : Organizing and managing schedules, appointments, meetings, and travel arrangements for executives.
3. Communication Management : Screening phone calls, emails, and correspondence; responding on behalf of the employer when appropriate; prioritizing and managing incoming communications.
4. Administrative Support : Providing general administrative support, such as drafting documents, preparing presentations, managing files, and maintaining records.
5. Meeting Coordination : Scheduling meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.
6. Travel Arrangements : Making travel arrangements including flights, accommodations, and transportation; preparing itineraries and ensuring travel logistics are smooth.
7. Information Management : Managing information flow within the organization or team; maintaining databases and contact lists.
8. Task Prioritization and Time Management : Prioritizing tasks, managing deadlines, and ensuring that commitments are met in a timely manner.
9. Confidentiality : Handling confidential and sensitive information with discretion and always maintaining confidentiality.
10. Technology Proficiency : Utilizing office software (e.g., Microsoft Office suite), email systems, and other tools effectively; adapting to new technologies and tools as needed.
11. Team Support : Providing support to other team members or executives as required; collaborating with colleagues to achieve organizational goals.
12. Office Supplies : Act as an office manager by keeping up with office supply inventory.
13. Record Keeping : Organize and maintain the office filing system.

Personal Attributes & Skills Requirements :

1. Excellent communication skills, attention to details and good interpersonal relations.
2. Familiarity with office gadgets and applications (e.g., e-calendars and copy machines).
3. Ability to meet deadlines.
4. Strong time-management skills.
5. Flexible, willing to adapt to changes and unafraid of challenges.
6. Ability to maintain confidentiality of information related to the company and its employees.
7. Good planning and organizational skills.

At Njilo, we are committed to creating an inclusive and diverse workplace. We strongly encourage individuals with disabilities to apply for our open positions.

Suitable candidates to forward their applications (CVs and qualifications) to this email address :

• or via our company website on recruitment, upload your CV, qualifications, and check for more opportunities available.

Closing Date : 11 April