Executive Assistant

We are seeking a dynamic and highly organized Executive Assistant to support the CEO and potentially another senior partner.

This position will involve managing a wide range of administrative, operational, and organizational tasks in a fast-paced, global environment.

The ideal candidate will excel at handling complex calendars, coordinating travel, supporting office management, and contributing to various internal projects.

Reports to: CEO (primary) and potentially another senior partner

Location: Johannesburg (preferred - Onsite), Cape Town (optional)

Industry: Global Business (Various Sectors)

Schedule: Monday - Fridays, (in-office)

Salary: Market related and commensurate with experience

Requirements

1. Diary and Calendar Management:
   
   • Manage personal and business calendars for the CEO and senior leadership team, ensuring timely scheduling of meetings, deadlines, and events.
   • Coordinate travel schedules and logistics for international travel.
2. Office and Facilities Management (Johannesburg-based):
   
   • Oversee the operations of the Johannesburg office and company/personal apartments in Morningside.
   • Maintain smooth day-to-day office operations, including liaising with service providers and ensuring all necessary supplies are in place.
3. Project and Relationship Management:
   
   • Provide support in managing internal projects, ensuring deadlines are met and key stakeholders are updated.
   • Build and maintain positive relationships with both internal teams and external stakeholders (clients, partners, vendors, etc.).
4. Communication & Administration:
   
   • Efficiently manage emails and communication channels on behalf of the CEO and senior leadership team.
   • Draft and proofread business correspondence, reports, and presentations.
   • Maintain filing systems, databases, and financial records as needed.
   • Assist with monthly reports and financial tracking.
5. Travel Coordination:
   
   • Coordinate all travel arrangements, including flights, accommodation, and transport, ensuring smooth logistics for the senior leadership team.
6. Other Support:
   
   • Provide ad-hoc support for additional requests from the CEO and senior leadership as needed, ensuring all tasks are handled with discretion and confidentiality.

1. At least 5 years of experience in an Executive Assistant or Personal Assistant role, supporting senior leadership.
2. BCom in Business Management or related qualification.
3. Valid driver's license and own vehicle.
4. Strong proficiency in Microsoft Office Suite (especially Excel), and familiarity with CRM platforms.
5. Experience in a global, fast-paced environment is a plus.

1. Strong organizational and multitasking abilities with the capacity to prioritize effectively.
2. Exceptional communication skills with the ability to manage diverse stakeholders.
3. Analytical skills, including data management and report generation.
4. Creative skills for supporting marketing efforts, presentations, and content creation.
5. Strong problem-solving skills and resourcefulness in handling various tasks and challenges.

1. Proficiency in English, Afrikaans, and German is preferred to effectively communicate across the global team.

1. Proactive, adaptable, and able to work independently.
2. High level of professionalism and confidentiality.
3. Strong project management skills with a focus on results.
4. Ability to remain calm and effective under pressure.
5. Team player with a collaborative approach to work.

1. Fast-paced, dynamic work environment with a global reach.
2. High volume of international travel; flexibility is essential.
3. English, German, and Afrikaans are the primary languages within the company.
4. Value-based culture with a focus on proactivity, respect, revolution, positivity, and commitment.