Executive Assistant

Job title / position: Executive Assistant

Number of positions: 1

Function and Business Unit: Infrastructure - Business Support

Description of the role and purpose of the job: Providing and prioritising operational and administrative support to the firm's leadership enabling them to focus on core business objectives.

Key responsibilities:

1. Understand and enable Firm Strategy
2. Understand strategy at Firm, Function and Service line level
3. Understand how role aligns with strategy and how execution of role enables strategy
4. Understand the broader firm structure and service offering
5. Manage Business Unit leadership diaries and correspondence
6. Manage Leadership travel arrangements in accordance with KPMG Policy
7. Scheduling of meetings / Booking / co-ordinating of functions / events / conferences
8. Completing and submitting partner timesheets / expenses (Oracle)
9. Providing general support to Business Leadership
10. Assist with BU Administration
11. Understand and contribute towards the financial management goals of the business
12. Comply with KPMG Risk Management and other Policies and Procedures
13. Drive a relentless focus on quality and excellent service
14. Understand internal and external stakeholders
15. Deliver role requirements with a client centric approach
16. Demonstrate high quality and timeous verbal and written communication
17. Building internal and external trust
18. Keep abreast with recent developments and best practice in respective field

Skills and attributes required for the role:

Skills:

• Matric
• Secretarial diploma or similar qualification would be an advantage
• Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
• Communication and writing skills
• Analytical skills
• Fast and accurate typing

Personal attributes:

• Extremely high level of confidentiality and integrity
• Excellent client focus
• Able to use own initiative
• Good time management ability
• Ability to function well in high pressure environment and high sense of urgency
• Exceptional telephone manners
• Ability to multitask, proactive and efficient
• Ability to work in a team
• Ability to meet deadlines
• Strong communication, writing and interpersonal skills
• Attention to detail

Minimum requirements to apply for the role:

• Matric
• Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
• Communication and writing skills