Executive Assistant

At EyeCarePro, a leader in digital marketing for eyecare professionals, our commitment to excellence is not just a goal; it's a proven track record. For five consecutive years, we've been honored with the prestigious EyeVote Award in the Online and Social Media Marketing Services sector. This recognition highlights our unwavering dedication to quality and innovation within the eye care industry. Learn more about our award at EyeCarePro's EyeVote Award.

Our team thrives on meaningful collaboration driven by empathy and understanding. We bring a unique blend of professionalism, helpfulness, and friendliness to every interaction, ensuring that our work environment is both positive and productive.

Data-driven strategies are at the heart of our operations, allowing us to deliver client-centered value. This approach ensures that every decision we make aligns with the best interests of our clients.

We champion a culture of continuous learning, innovation, and improvement, constantly testing new ideas and embracing change to stay ahead in digital marketing. Our team's proactive reliability alongside our commitment to personal and professional development has been integral to our sustained success and industry recognition.

We are currently seeking a Seasoned Executive Assistant to support our team. The ideal candidate will bring at least 4 years of experience in an executive assistant or similar administrative role, with a background in the marketing industry and comfort in client-facing situations. In this role, you will be responsible for managing schedules, handling email correspondence, and ensuring smooth day-to-day operations. A strategic thinker with a proactive approach will be invaluable in anticipating needs and optimizing productivity.

Key Responsibilities:

• Manage calendars and schedule appointments, meetings, and travel arrangements.
• Handle email correspondence and prioritize messages according to urgency.
• Assist with research, document preparation, and presentation development.
• Coordinate with internal and external stakeholders on behalf of the team.
• Anticipate and address logistical or administrative challenges that may arise.
• Maintain confidentiality and discretion in handling sensitive information.
• Schedule and manage follow-up activities.

Requirements:

• 4 years of experience as an executive assistant or in a similar administrative role, preferably within the marketing industry.
• Comfortable in client-facing situations with strong communication skills.
• Exceptional organizational skills and attention to detail.
• Proficiency in time management and ability to multitask effectively.
• Demonstrated ability to work independently and prioritize tasks.
• Familiarity with scheduling software.
• Cultural sensitivity and awareness.
• Degree in Business Administration or a related field.

Location and Schedule: This is a full-time remote position with required hours from 9-5 EST.

Join EyeCarePro and be a part of a team that fosters continuous learning, innovation, and growth. Our proactive reliability and commitment to both personal and professional development are key to our continued success and industry recognition.

If you don't hear back from us within 2 weeks, please consider your application unsuccessful.

Key Skills:

Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite