Executive Assistant

Provide or lead a full range of secretarial / administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy.

Responsibilities :

Administration Support

1. Manage the purchasing authorisation process from submission of PORs to handover of signed invoices for payment.
2. Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees.
3. Arrangement for and management of Forex linked to international travel.
4. Ad hoc personal bookings and searches for the CEO.
5. Act as a support / participant in the development and implementation of administrative standards, policies, and practices for the organisation.

Secretarial Support

1. Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments.
2. Receive, screen, and direct incoming calls, visitors, mail, and email.
3. Maintain files, records, calendars, and diaries.
4. Control filing linked to and access to contracts / SLAs for customers, property, property plans, etc.

Good verbal and written communication skills (English & Afrikaans). Ability to act decisively and urgently. High level of emotional intelligence and interpersonal skills. Ability to establish and develop well-aligned, supportive teams. Suitably-developed computer literacy and skills. Appropriate business acumen and entrepreneurial aptitude. Strong problem-solving skills. Creativity. Exceptional attention to detail.

Other Special Requirements

Decision Making

Maintain standards, practices, policies, and procedures as defined. Able to make good business-aligned judgement decisions at an operational level.

Accountability

Responsible for all activities linked to the position as defined. Ensures that a structure for escalation of responsibility is effective. Responsible for the company credit card.

Communication

Maintains the benchmark for transparent, responsive, and open communications within the business and at all levels. Ensures an email response within 24 hours. Provide guidance telephonically to assist the teams when required within reason. Good communication with management and subordinates.

Salary :