Events Coordinator

Who is HelloKindred?

HelloKindred are specialists in staffing marketing, creative and technology roles, offering a range of talent solutions that can be delivered on-site, remotely or hybrid.

Our vision is to make work accessible and people’s lives better. We do this by disrupting traditional employment barriers – connecting ambitious talent to flexible opportunities with trusted brands.

Job Description

Anticipated Contract End Date/Length: 12 months contract
Work set up: Remote

Our client in the Outsourcing and Consulting industry is looking for a dynamic and organised Events Coordinator. The ideal candidate will be responsible for planning and executing successful events across EMEA and APAC for senior level HR, Talent Acquisition and Procurement leaders, from concept to completion. This role will involve speaker research and recruitment, as well as the coordination of all logistical aspects of events.

What you will do:

Speaker Research and Recruitment:

1. Identify potential speakers based on event themes and objectives.
2. Reach out to and recruit speakers for events.
3. Negotiate speaker fees and contracts (where necessary – most speakers are unpaid).
4. Manage speaker communications and logistics.

Event Planning and Coordination:

1. Analyse results of delegate surveys to identify potential interesting topics for events.
2. Develop comprehensive event plans, including timelines, budgets, and logistics.
3. Source and secure venues (where necessary long-standing agreements are in place with tried and tested venues), catering, and audiovisual equipment.
4. Coordinate with vendors and suppliers to ensure smooth event execution.
5. Manage event communications, including invitations, registration confirmation, reminders and menu options etc.

Post-Event Follow-Up:

1. Gather feedback from attendees and speakers.
2. Analyse event performance and identify areas for improvement.
3. Prepare post-event content including wrap up content for delegates, reports and presentations.

Qualifications

1. Bachelor's degree in event management, marketing, or a related field.
2. Minimum of 2 years of experience in event planning and coordination.
3. Proven track record of successfully planning and executing events of various sizes and complexity.
4. Excellent organisational and time management skills.
5. Strong communication and interpersonal skills.
6. Ability to work independently and as part of a team.
7. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
8. Experience with event management software (e.g., Cvent, Eventbrite) is a plus.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Candidates must be legally authorized to live and work in the country the position is based in, without requiring sponsorship.

We appreciate your interest in this opportunity. Please note only applicants selected for an interview will be contacted.

HelloKindred is proud to be an equal opportunity employer, committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity/expression, sexual orientation, national origin, disability, age, or veteran status.