Events Coordinator

Job Location : Gauteng, Johannesburg

Deadline : April 25

Job Description

Organizing and planning logistics for company meetings, special events, and conferences.

Welcome to FNB, the home of the #changeables. We design for the shapeshifters and deliver products and services that make us incredibly proud of the people that make it happen. As part of our team, you will be surrounded by unique talents, diverse minds, and an adaptable environment that lives up to the promise of staying curious.

Now's the time to imagine your potential in a team where experts come together and ignite effective change. Are you someone who is hands-on, well organized, and has attention to detail with excellent people skills?

Then this role is for you. You will be an ideal candidate if you have:

1. Must have a minimum of 2-3 years events experience (not negotiable).
2. Minimum of 2 years relevant operational experience at business level.
3. Certificate or Diploma in Events Management / Events Planning.
4. Understanding of project management principles.
5. Understanding of the procurement process.
6. Experience working with budgets.
7. Proficient in relevant software packages and applications: MS Office (PowerPoint, Word, and Excel) and Outlook, MS Teams and MS Teams Live, MS Forms, RSVP Management Software.

You will have access to:

1. Opportunities to network and collaborate.
2. A challenging working environment.
3. Opportunities to innovate.

You will be a match if you can:

1. Organize and plan logistics for company meetings, special events, and conferences.
2. Manage own costs and expenses associated with the role to enhance cost effectiveness.
3. Assist and deliver exceptional events (physical, virtual, and hybrid) on time, within budget, that meet the client's expectations.
4. Deliver exceptional service that exceeds customers' expectations through proactive, innovative, and appropriate solutions.
5. Cultivate and manage objective working relationships with a variety of stakeholders, including customers and senior staff members.
6. Analyze all aspects of events post-implementation and report accordingly.
7. Comply with governance in terms of legislative and audit requirements and appropriately manage all related risks.
8. Successfully implement and deliver on approved projects within budget from inception to close.
9. Ensure communications and relevant collateral are aligned to Brand standards.
10. Continuously assess own performance, seek timely and clear feedback, and request training where appropriate.
11. Manage all event logistics and operations and obtain approval from Head of Events.
12. Adhere to the various event policies and processes as set out by FNB (e.g., Vendor and procurement process).
13. Ensure events run smoothly and resolve any problems that might occur.
14. Support the Events Team in the delivery of business objectives.
15. Assist and coordinate/manage desk drops, hampers, and gifting proposals, sourcing, distribution, budgeting, and communication.
16. Assist and coordinate/manage any event and engagement campaigns where and when needed.
17. Source and negotiate with vendors and suppliers.
18. Assist the Events Teams with all staff engagement office administration and reporting.
19. Must be willing to travel as the position requires traveling and working after hours when running with an event.
20. Provide an efficient administration service through careful and timely planning, reporting, and updating of all related information.

Skills Required: The ability to plan and organize all aspects of an event. Creative thinking and innovation. Excellent verbal and written communication skills.