Estimator Clerk

Job Specification: Tender Clerk / Junior Estimator Civil Construction (Paarl)

Position Overview
A prominent civil construction company based in Paarl is seeking a dedicated Tender Clerk/Junior Estimator to join their team. This role involves supporting tendering, administrative processes, and effective communication with stakeholders. The ideal candidate will exhibit exceptional organizational skills, a keen eye for detail, and the ability to thrive under pressure.

Key Responsibilities

A. Tender Administration

• Request and follow up on quotes and revised quotes to ensure timely responses.
• Prepare and manage bulk material orders.
• Assist the Estimator with kick-off and monthly cost meetings.
• Analyze material prices during the tender stage to ensure accuracy and cost-efficiency.
• Obtain Tax Clearance Certificates from SARS.
• Request way leaves and other necessary permits.
• Conduct price comparisons for supplier quotes.
• Compile and submit tender documents, ensuring completeness and adherence to deadlines.
• Handle CIDB grading applications and renewals.
• Request guarantees and confirm project insurance coverage.

B. Correspondence

• Draft and send letters to engineers, suppliers, and clients as directed.
• Serve as the primary liaison between suppliers, clients, and engineers, ensuring clear communication.

C. General Administration

• Organize and maintain tender files and related documentation.
• Draft memos and handle general correspondence as required.
• Perform filing and document collection tasks.
• Provide administrative support as a Personal Assistant to the Estimator and Managing Director.

D. Other Responsibilities

• Undertake additional tasks or assignments that align with the employee's skills and role requirements.

Qualifications

• Diploma or Degree in Civil Engineering or Quantity Surveying.
• Valid driver's license.

Experience

• 3 to 5 years of administrative experience, preferably in the construction or civil engineering industry.

Key Requirements

• Strong negotiation skills and a solid business sense.
• Exceptional attention to detail and accuracy.
• Excellent verbal and written communication skills, along with strong interpersonal abilities.
• Ability to work independently and manage tasks effectively under pressure.
• Proficient in computer applications, with a strong aptitude for relevant software tools.