Executive PA

Job Purpose:

We are seeking a dynamic and highly skilled Executive Assistant to support multiple members of the Executive Committee (EXCO) in a fast-paced Business Process Outsourcing (BPO) environment. The role requires exceptional organizational skills, attention to detail, and the ability to anticipate the needs of senior executives to ensure smooth operations.

Key Responsibilities:

Administrative Support

1. Manage complex calendars, schedules, and appointments across multiple time zones.
2. Coordinate and prioritize meetings, calls, and events to align with business priorities.
3. Prepare and review documents, reports, and presentations for accuracy and completeness.

Communication and Liaison

1. Serve as the primary point of contact between EXCO members, internal teams, and external stakeholders.
2. Draft, proofread, and manage correspondence, ensuring prompt and professional communication.
3. Handle sensitive and confidential information with discretion and integrity.

Event and Travel Coordination

1. Organize domestic and international travel arrangements, including flights, accommodation, and itineraries.
2. Plan and execute on-site and virtual events, meetings, and conferences, ensuring all logistics are in place.
3. Prepare detailed agendas, briefing materials, and post-event follow-ups.

Operational Efficiency

1. Assist in tracking and managing key initiatives, deadlines, and action items.
2. Implement efficient workflows and processes to enhance team productivity.
3. Conduct research and gather insights to support strategic decision-making.

Support for EXCO Projects

1. Collaborate with various departments to ensure EXCO projects are executed effectively.
2. Monitor project timelines and provide regular updates on progress and challenges.
3. Maintain comprehensive records and documentation for EXCO projects and activities.

Qualifications and Skills:

1. Bachelors degree in business administration or related field (preferred).
2. Proven experience (2 + years) as an Executive Assistant or in a similar role, preferably in a BPO or corporate setting.
3. Exceptional organizational and multitasking abilities, with strong attention to detail.
4. Proficiency in Microsoft Office Suite, G Suite, and project management tools.
5. Excellent written and verbal communication skills.
6. Ability to work under pressure, adapt to change, and meet tight deadlines.
7. Strong interpersonal skills and the ability to build relationships at all levels.
8. Demonstrated discretion and professionalism in handling confidential information.

Remuneration Package:

1. Market related salary based on level of experience.

Surgo (Pty) Ltd will consider all applications in terms of its Employment Equity (EE) and is committed to maintaining diversity in its appointments. Surgo (Pty) Ltd, therefore also encourages people with disabilities and from other diverse backgrounds to apply.

Due to the high volume of applications, should you not receive feedback within three months upon submission, you can assume your application was unsuccessful, and we encourage you to reapply.

Please note that as a registered member of APSO, Surgo (PTY) Ltd. does not hold applicants accountable for any application fee.

Your CV will be kept on our database for us to contact you should any future vacancies become available. If you do not wish for us to keep your CV for any other positions, please email recruitment@surgo.co.za.