Office and Design Coordinator

The core purpose of this role is the effective management of the office environment, assistance to staff, as well as to promote and enhance the image of the company.

Job Description

PURPOSE OF THE ROLE

The candidate will report into the Operations Infrastructure Management Projects (OIMP) department. The candidate’s responsibilities will include (but not limited to):

MAIN FUNCTIONS OF THE JOB

1. Manage maintenance of all Teraco and client areas i.e. Canteens, Offices, Receptions, Meeting Rooms, Storerooms etc.
2. Ensure the interior of all buildings and gardens are well maintained.
3. Undertaking design and client projects from concept to completion including fitout of furniture, kitchen items, electrical layouts etc.
4. Procurement of furniture and ad hoc items.
5. Display Screen Equipment, this is basically your PC screen and peripherals. We would look at seat height, screen height, chair ergonomics, screen glare.
6. Slips and trips.
7. Aware of responsibilities under the Health & Safety act.
8. All Teraco employees are responsible for the quality of their work and the protection of company and client information.

Job Requirements

SKILLS REQUIREMENT

1. A flair for people.
2. Professional.
3. Punctual.
4. Active listening – ability to understand requirements.
5. Ability to communicate in English.
6. Ability to work independently & a positive team player.
7. Self-motivated.
8. Conducts self professionally, exhibits high levels of tolerance and patience.
9. Responsible for continued learning and self-development.
10. All activities performed on time.
11. Excellent Telephone manner.
12. Proven working experience (consultations, renovations, space planning and new constructions a bonus).
13. Creative talent, imagination and eye for design.
14. Communication and presentation skills.
15. Ability to keep up to date with the latest design trends.
16. Thorough attention to detail.
17. The ability to accept and give constructive criticism.
18. In-depth knowledge of furniture systems and finishes.
19. The ability to work under pressure and within time constraints.
20. Understanding of and familiarity with design software such as AutoCAD.
21. The ability to work within budget constraints.
22. Demonstrable understanding of the basic principles of spatial planning.
23. Problem-solving skills and the ability to find a new way of doing things.

QUALIFICATIONS AND EXPERIENCE

1. Matric.
2. Qualification in Project Coordination / Project Management / Space Planning / Interior Design (Preferred).
3. 5 Years or more experience in a similar role (Project Management / Coordination and Office Design / Space Planning).
4. Strong ability to execute work with a diversity, equity, and inclusion lens.
5. Expert proficiency with Microsoft Office.
6. Ability to design and edit graphic presentations and materials.
7. Strong verbal and written communication skills.
8. Exceptional organizational skills and impeccable attention to detail.
9. High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders.
10. Make appropriate, informed decisions regarding priorities and available time.
11. Ability to complete a high volume of tasks and projects with little or no guidance.
12. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
13. Able to maintain a high level of integrity and discretion in handling confidential information.
14. Ability to switch gears at a moment’s notice.