Senior Payroll administrator & HR Assistant

Vacancy : Senior Payroll Administrator & HR Assistant

Duties & Responsibilities :

• Full payroll function - Processing the monthly & weekly payroll for multiple entities (250+ employees)
• Completing statutory returns and handling of statutory payments
• Dealing with staff queries
• Garnishees & maintenance Orders
• Capturing employee data in respect of engagements, terminations, transfers, and promotions
• Checking payroll variances
• Preparing payroll files for finance and producing reports for month-end
• Preparing and collecting monthly & weekly payroll input
• Maintenance of annual & sick leave registers
• Maintenance of pension & medical aid / insurance schedules & contributions
• Filing of all appropriate information and record keeping
• Accurately capture and review data
• Accurately process timesheets ensuring deadlines are met
• Send net listing reports to relevant departments for approval and payment
• Monthly UIF declarations
• Monthly returns to various Bargaining Councils
• Assisting with day-to-day operations of the HR functions and duties
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, performance evaluations etc.)
• Schedule meetings, interviews and general appointments
• Conduct initial orientation to newly hired employees
• Assist with Company culture, team building and events
• Issuing of employment contracts, warnings etc.
• Overseeing all IOD’s matters
• Actively manage the clocking system (capture of leave, sick leave etc.)
• Managing databases and filing systems
• Typing, compiling and preparing reports
• General emails as per instruction
• Town trips if necessary

Requirements :

• 4 to 5 years' experience in a full function payroll for 250+ employees
• Matric / Grade 12
• Post-secondary education in HR, Finance, or Payroll
• Sage VIP knowledge – non-negotiable requirement
• Strong understanding of statutory payments and returns
• Valid driver’s License
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook
• Exhibit strong communication skills in conveying financial information and interacting with colleagues
• Showcase exceptional organizational skills and attention to detail in handling administrative tasks
• Ability to manage multiple responsibilities efficiently
• Must reside in the Garden Route area
• Able to work under pressure
• Good organizational skills
• Ability to work in a fast-paced, effectively under pressure, and deadline-oriented environment

Job Type : Full-time

Ability to commute / relocate :

• George, Western Cape: Reliably commute or planning to relocate before starting work (Required)