Executive Assistant

Who were looking for:

Join us at a luxurious hotel, set against the majestic Twelve Apostles Mountain range and just a minute's walk from the Atlantic Ocean. We are seeking an Administrative Coordinator/Executive Assistant to become part of our team of extraordinary individuals. In this vital role, you will support the administrative and executive functions of our hospitality establishment, ensuring smooth operations and exceptional service delivery.

What you will bring:

• Scheduling and Coordination: Manage and coordinate executive schedules, meetings, and travel arrangements to optimize time management.
• Communication Management: Handle communications, serving as a point of contact between executives and internal/external stakeholders.
• Office Administration: Oversee office administration tasks to ensure efficient operation, including document management and office organization.
• Report Preparation: Prepare and edit reports, presentations, and correspondence with a keen attention to detail.
• Event Planning Support: Assist with event planning, client liaison, and project management as needed.
• Confidentiality: Handle confidential information with discretion and professionalism in all interactions.

Minimum requirements:

• Educational Background: Tertiary education in Business, Project Management, Marketing, or related fields is advantageous.
• Experience: A minimum of 1-2 years experience as a personal assistant or in a similar administrative role is required.
• Technical Skills: Proficient in administration programs such as Microsoft Word, Excel, PowerPoint, and Outlook; familiarity with office management systems is a plus.

Skills:

• Strong Organizational Skills: Excellent time management and multitasking abilities to handle various tasks efficiently.
• Communication Skills: Strong written and verbal communication skills to interact effectively with team members and stakeholders.
• Proactive Mindset: A genuine passion for learning and development with the ability to take initiative in supporting the team.
• Professional Demeanor: Ability to work under pressure while maintaining a professional appearance and attitude.

Why join us?

This position offers an incredible opportunity to work in a collaborative and innovative environment that values employee growth. As our Administrative Coordinator/Executive Assistant, you will play a critical role in supporting our leadership team while contributing to an exceptional guest experience.