Sales & Rental Administrator

Support the Principal Agent with all sales & rental administration, including reports, capturing, diaries, meeting requests, status reports, event planning, supplier liaison and overall implementation of strategy ideas and solutions.

Responsibilities include:

1. Capturing leases and reconciling payments.
2. Assist with rental finance tasks, such as sourcing and filing of quotes, sending invoices and payment requests & upkeep of payment schedule.
3. Organise and maintain documentation for all rental and sales transactions.
4. Prepare sales packs for new clients & liaise all administration around this process.
5. Prepare accurate reports.
6. Handle correspondence, ensuring timely responses to emails and client inquiries.
7. Client and Supplier Liaison.
8. Serve as the first point of contact for rental and sales inquiries, providing excellent customer service.
9. Communicate with landlords, tenants, buyers, and sellers as and when required.
10. Liaise with suppliers, contractors, and service providers to ensure timely and efficient delivery of services.
11. Sales and Rental Coordination.
12. Track, report and update rental and sales leads, ensuring all leads and transactions are accurately recorded & fully serviced.
13. Support the onboarding process for new listings, ensuring all required documents and details are in place.
14. Assist with tenant applications, lease agreements, obtaining supporting documentation and property inspections.
15. Strategy Implementation.
16. Provide administrative support in implementing strategy ideas, marketing campaigns, and business solutions.
17. Collaborate with the Principal Agent to identify areas for improvement and implement new processes.
18. Reporting and Communication.
19. Prepare and distribute status updates and performance summaries as required.
20. Maintain confidentiality and ensure data integrity across all administrative functions.
21. Identify and communicate potential risks or delays, offering proactive solutions.

• Proven experience in administrative support, preferably in the real estate or property sector for 2-5 years.
• Strong organisational and time-management skills, with the ability to multitask and prioritise effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software.
• Knowledge of real estate practices and terminology is an advantage.
• Strong attention to detail and ability to maintain accurate records.
• Ability to work effectively in a team and under pressure in a fast-paced environment.

• Email your comprehensive CV to exceedhr@exceed.co.za.
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.