Office Assistant

Minimum Requirements

1. Minimum of 3 years experience with basic bookkeeping is required; Xero Financial System Experience would be advantageous but not required.
2. Experience as an Office Administrator or Executive Assistant.

General Office Support

1. Answering phone calls, taking messages, and directing inquiries.
2. Greeting and assisting visitors and clients.
3. Managing incoming and outgoing mail and packages.
4. Preparing and distributing correspondence, memos, and forms.
5. Maintaining office supplies and equipment.

Data Management and Record Keeping

1. Entering data accurately into databases and spreadsheets.
2. Organizing and maintaining files and records securely.
3. Filing and retrieving documents.

Scheduling and Coordination

1. Scheduling and coordinating meetings and appointments.
2. Managing calendars and reminders.
3. Preparing meeting agendas and taking minutes.

Communication

1. Communicating with clients, employees, and other stakeholders.
2. Drafting and editing correspondence.
3. Assisting with report preparation.

Other Duties

1. Performing basic bookkeeping tasks (invoices, quotations, customer statements).
2. Assisting with inventory management.
3. Troubleshooting minor office equipment issues.
4. Providing general administrative support to team members as needed.