Senior HR Administrator- Filing

Job Description

The overall purpose of the job: We are looking for a Senior HR Administrator - Filing to perform various administrative tasks and support our HR department’s daily activities.

File Clerk Job Responsibilities

1. Uploads digital files and data.
2. Organizes and archives records and documents.
3. Makes copies of paperwork and distributes as needed.
4. Retrieves data and files for other departments and personnel.
5. Uses alphabetical and numerical systems to organize paper and electronic records documents.
6. Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
7. Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
8. Creates new files and provides needed information on forms and reports.
9. Secures and protects the privacy of documents.
10. Scans paper documents and verifies that scanned documents are clear and legible.
11. Processes requests for files and data.
12. Records when and what documents have been borrowed and returned.
13. Monitors filing materials and office supplies and works with vendors to secure needed supplies, or reports when new purchases need to be made to purchasing officer.
14. Discards documents when required in accordance with official procedures.
15. Transcribes audio and video content.
16. Operates office equipment.
17. Looks for ways to improve filing systems and designs forms and templates for data entry.
18. Types and performs data entry.
19. Works with warehouse personnel or outside storage vendors to assure safe archiving of documents.
20. Checks and corrects documentation and placement of previously filed documents.
21. Sends out telegrams as and when needed.

File Clerk Qualifications/Skills

1. Strong organizational skills
2. Attention to detail
3. Integrity, discretion, and respect for confidentiality and privacy
4. A dedication to preserving information and materials
5. Adept typing, word-processing, and data entry skills
6. Clear handwriting
7. Ability to read and understand a wide range of materials
8. Verbal communication and interpersonal skills
9. Research and critical thinking skills

Experience Requirements

1. Knowledge of basic office and administrative software such as MS Office
2. Experience working in an office setting
3. Previous clerical experience
4. Experience working with file-keeping

Other Personality Attributes & Core Competencies

1. Ability to maintain confidentiality and handle office matters with utmost professionalism.
2. Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.
3. Organizing skills.
4. Assertiveness.
5. Initiative skills.
6. Attention to detail.
7. Team player.
8. Self-development and that of others.
9. Self-motivated & Independent operator.
10. Sensitivity to confidential matters is required
11. High emotional intelligence (EQ) required.
12. Professional interpersonal communication (written and verbal).
13. Build relationships across the business
14. Ownership and accountability and decision-making skills.
15. Honesty as a central value.

We reserve the right not to make an appointment to any advertised position. Whilst preference is always given to existing employees, the choice made is purely on merit. Historically disadvantaged candidates and black female candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.

Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.