NO/FIN/MPSP/07/02/2025 National Office – Manager Property Strategy and Projects

Job title: NO/FIN/MPSP/07/02/2025 National Office – Manager Property Strategy and Projects

Job Location: Gauteng, Johannesburg

Deadline: March 11, 2025

KEY OUTPUTS

• In partnership with Management Exco and Senior Management, lead research, review and develop Legal Aid SA’s Property Management strategy, policy, plan and standard operating procedures to ensure that resources are economically and optimally utilised.
• Manage Legal Aid SA‘s immovable property portfolio, including the tendering process for the acquisition of new properties, procurement of refurbishment, procurement of office leases and contracts thereof.
• Liaise with landlords for leased property, service providers and contractors.
• Ensure that the space procured and occupied is as per the approved norms and standards for the organisation.
• Lead and oversee property-related projects, including refurbishments, relocations and infrastructure upgrades.
• Attend to all operations and maintenance issues for the property portfolio.
• Manage rental rates to ensure market-relatedness and cost-effectiveness.
• Manage and ensure that the BAC reports for procurement and renewal of leases are prepared, submitted and approved.
• Manage lease information to align with what has been agreed upon by landlord and tenant.
• Manage and coordinate to ensure that new buildings are properly refurbished as per the tenant’s specification.
• Ensure building compliance with building regulations and that landlords adhere to their end of the bargain on maintenance issues.
• Ensure proper documentation, governance and reporting mechanisms are in place.
• Implement project management best practices to ensure timely and cost-effective project completion.
• Manage internal and external queries relating to office accommodation, ensure timeous responses that are to the client’s satisfaction.
• Report on a monthly/quarterly basis (both verbal and written) to all committees and Management as and when required.
• Engage with internal and external stakeholders, including the National Treasury, Department of Public Works, municipalities and legal advisors.
• Conduct property training and workshops for Administration Managers in provinces.

Competencies (skills, Knowledge And Attributes) Required

• Recognised Degree/Diploma in Property Management, Real Estate, Law, Public Administration or equivalent.
• Ten (10) years of property management experience within a national organisation; five (5) at Management level.
• Five (5) years of experience in property acquisition, leasing and infrastructure project management in the public sector.
• Minimum of two years experience in leading and managing staff.
• Experience in managing large property portfolios, lease negotiations and Government asset management.
• Experience that would assist the incumbent in driving a service excellence mindset and building relationships nationally.
• At least two years of experience in managing different projects simultaneously.
• In-depth knowledge of the property portfolio management discipline and how to implement and leverage these within a national environment.
• Working knowledge of the PFMA regulatory framework, National Treasury Regulations, Legal Aid SA Act, building regulatory requirements, Occupational Health and Safety requirements and other relevant Statutes.
• Functional ability in the utilisation of electronic systems and technologies.
• Ability to multitask.
• Able to create “functional integration” between Legal Aid SA operational needs and its users.
• Able to partner with Management to support the achievement of strategic objectives relating to property.
• Effective working relationship with Management and other business units nationally.
• Strategic Thinking: Ability to align property management with organisational and governmental objectives.
• Negotiation & Communication: Ability to engage with Government entities, service providers and stakeholders.
• Risk & Contract Management: Knowledge of legal contracts, property agreements and risk mitigation.
• Excellent organisational, planning and resource allocation skills, business acumen and the ability to deal with demanding compliance issues and meet demanding deadlines, while managing projects optimally.
• Financial and administrative skills to ensure value-added deliverables.